Your Guide for A Collaborative Recruitment & Hiring Process.

In recruitment, the traditional method of hiring is that the hiring manager always gets the final decision on who to hire. There is almost no influence the team or employees have on making hiring decisions. 

Fortunately, in today’s generation, the workplace has evolved, specifically influencing the change of recruitment processes within companies. With companies adapting to pace with the evolution of the workplace, gone are the days of traditional recruitment methods. Recruitment methods and processes are now done by teams and groups of people that’s called collaborative recruiting. 

Several well-known companies, such as Apple, Google, Netflix have already started to hire collaboratively. By engaging in collaborative hiring, not only does recruitment teams receive better insights and decisions, but it involves a different approach where collaboration between employees is involved in the recruiting and decision-making process of each candidate.

What is Collaborative Recruitment?

Collaborative recruiting is the hiring method in which both HR teams and teams from other departments engage in the recruitment process.

It means that HR professionals work together with the company’s employees during the whole recruitment process. This is why a collaborative recruiting is also known as “team-based hiring”.

Collaborative Recruitment makes it easier for the team to be decisive, engaging, and inclusive other than the recruiters.

Who should be involved in collaborative recruiting?

Collaborative recruitment can be treated as a team sport and therefore, everyone is involved in the hiring process and the final decision.

Usually, the collaborative recruiting team is composed of employees in different positions and levels in the company such as:

1. Hiring Managers

2. Recruiters

3. Teammates

4. Executives

5. And Future employees

The best employees to include in the hiring team are those that are close to the position being filled. It can be a manager, an executive, or the future candidate’s colleagues that are above and beyond the position. 



Even though it might sound challenging at first, completely shifting to a collaborative hiring process can outweigh the obstacles in implementing it in the first stage. Not only does it offer a faster and more accurate decision in the process, but it removes weight off the shoulder of a recruiter, while also creates a positive working environment and a vibrant culture in your company. Here are additional benefits that you can reap from going to a collaborative process. 

Quality hires and improved results
  • By involving more people in the hiring decision, you will get different insights and feedback on each candidate that can offer a lot of perspectives on hiring-which can turn out to be the quality hires your company needs.
Improved Talent Experience
  • When you shift to collaborative hiring, not only do you make it enjoyable for your employees, but you also generate the same experience for your candidates. By engaging each employee in recruiting candidates, it will leave an impression on the candidates that your company isn’t monotonous, but rather an exciting place to work in. 
Better Employee Engagement
  • By letting your employees voice out their own feedback and opinions on the hiring process, not only do you make them feel involved and valued but consequently, you also boost their confidence, motivation, and engagement in the workplace. 
Enhanced Company Culture
  • Finally, engaging in a collaborative recruiting process will reflect your company culture as it becomes a more open, transparent, and collaborative work environment for your employees and new hires. 
Selling Point for New Talent 
  • During the interview process, potential candidates are sizing up the company they are interviewing with as well. For highly sought after candidates, taking part in a collaborative hiring process can be viewed as a major selling point for the company. They are far more likely to join a team with a collaborative work environment, rather than a company that is disjointed and lacks camaraderie. 
Brings the Existing Team Closer Together 
  • A collaborative hiring process can really bring your team together. When managers and employees come together to own the hiring process as a whole, it creates a tangible sense of teamwork throughout all departments, .  



In a collaborative hiring process, every employee in the hiring team should be involved in the step-by-step process of recruitment and the responsibility of delivering the hiring process is shared by everyone inside the team.

Here’s how the recruitment process will look like: 


In the preparation stage of a collaborative hiring process, all team members who are involved must gather to prepare the necessary requirements to start recruiting. Creating Job ads, establishing your candidate persona, writing creative job descriptions, and developing a proper hiring strategy.

Additionally, your selected team can help set up interview questions for future candidates. Since the candidate will be in the same team like them, you can easily get the answers you want by asking specific questions to your team. 


The headhunting process is where your employees turn into recruiters. By setting up social media recruitment and a referral program for the company, your employees can help in recruiting the right candidates by spreading job postings through their own social media accounts and tapping into their personal networks. 


When selecting candidates within a pool, establishing criteria and a specific persona should be the utmost priority. This is to ensure that every candidate who passes will be a cultural fit in the company.

By having your criteria and persona established, you have a clearer picture of who will be your next candidate, and the selection process will be much easier for your hiring managers. Your team members will immensely help on the selection process, how? By scoring each facet of the candidate’s assessment. For example, the manager can score the candidate’s personality levels while your fellow developer can assess the candidate’s skill level while the other members and yourself can assess the other facets of the candidate’s performance. 


By the time you already screened all of your candidates, team members should now gather and decide on hiring. Managers and team members should have a voice or opinion on who will be the final candidate. This is vital to achieving a more in-depth and accurate assessment of the hiring decision-ultimately, presenting you with a candidate that is fit for your company and culture. 


The onboarding process should be the stage where candidate experience and company culture should go hand-in-hand in order to leave a lasting impression. It involves introducing the new hire to other teams, the office, the responsibilities, and to his teammates as well.

This is a crucial stage to really make the new hire feel welcomed without being pressured or bombarded with new concepts and faces. Establishing a buddy system might solve this problem. A buddy system is an effective way to let new hires get a good grasp of their new environment at their pace while getting accustomed to their new team members. 


How do you establish a collaborative recruiting process?

Establishing a recruitment process might be intimidating and challenging at first, but luckily, here’s how you can set it up in your own workplace:

Set guidelines to follow

Since a collaborative hiring process involved several people, and most of those people don’t have an idea of how recruitment works, so establishing basic guidelines and rules will help you train your team members on effective recruitment and selection in the hiring processes. 

Every member should play a vital role in collaborative recruiting-understanding and blending in with the role can provide a great experience to both team members and candidates. To support this, communication should be consistently done through one channel to avoid confusion. Doing these steps will surely provide your whole team and your candidate with a great experience.


Providing training for your selected team will surely enhance their skills and knowledge in collaborative recruitment, especially when you tackle the best practices in recruitment and selection processes. A good training course can be a mock-up. This is a great way for your teammates to experience what will be the process be like, while you can test out your hiring process if it’s effective or not. 

Using the right tool and software

Modern recruiting software is created to enable and support hiring departments to be more engaged in collaboration and effective recruiting .

Recruiting software has many benefits, including features your hiring team needs to collaborate quickly and efficiently:

  • Easily share info about candidates with a team member who needs it
  • Assign different roles to each of your teammates to control who has an access to what info
  • Send automated emails with interview appointment that automatically sync with your work calendar of all your teammates
  • A recruiter can use collaborative scorecards to rate and score candidates
  • Create rich applicants profiles, add notes and make comments about the candidates
  • Automatically monitor, track and measure every step of your hiring processes to help your team discover what works and what needs to be improved.
  • Be able to effectively manage different candidates through a talent management feature

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