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Local Government of Quezon City

Administrative Support Staff

Administrative Support Staff

Contractor

Salary: -
Contract
Job Description

  • Provides overall general support
  • Receives and records incoming official communications/reports, and releases correspondences and documents
  • Encodes/edits draft letters, trainings/activity designs, reports, transmittals and other corresponding documents
  • Ensure systematized filing of communications and keeps the Communication Tracking System up-to-date
  • Follow-up important papers/documents endorsed or referred to other offices/divisions/units/field offices for action
  • Acts as point of contact, providing administrative support and managing queries from internal and external clients
  • Monitor the e-mail of the Department from time to time
  • Compiles accomplished reports, including daily activity report, after-monitoring reports, monitoring forms, and re-entry action plans
  • Gather and review employee timesheets to ensure accuracy and completeness.
  • Enter employee start and end times, deductions, and other relevant data into the payroll software.
  • Record and manage approved annual and sick leave, ensuring accurate accruals and utilization.
  • Confirm that legally-mandated and optional deductions (e.g., taxes, benefits, contributions) have been processed correctly.
  • Maintain accurate employee records, including personal information, salary changes, and tax withholdings.
  • Sort and compile current records for retention/disposal
  • Perform other tasks as maybe assigned by the immediate supervisor

Minimum Qualifications

  • Strong analytical skills
  • Effective written and oral communication skills
  • Good moral and work ethics
  • Experience in graphic design (Adobe Photoshop, CorelDraw, Canva) is an advantage
  • Computer literate (MS Office applications)
  • Excellent problem-solving skills
  • With pleasing personality
  • Driver’s License is an advantage

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About the company

Local Government of Quezon City