Office Assistant | University Research Ethics Office

Office Assistant | University Research Ethics Office

Ateneo De Manila University
Local
1 month ago
Local
Ateneo De Manila University is hiring a
Posted 1 month ago

Job Description

Summary of Work Activities and Responsibilities:

Under the supervision of the Director of the University Research Ethics Office (UREO), the Office Assistant IV supports the training, communications, and development activities of the UREO, primarily strengthening its mandate to disseminate information and build capacity in all ADMU units with respect to conducting research with human participants in an ethical manner and ethics review SOPs.

Main Duties and Responsibilities

I. Administrative Support for Training Seminars/Workshops

  • Arranges the logistical needs for UREO training seminars/workshops (i.e. reserve venues, books catering/meals, arrange transportation, etc.)
  • Prints, photocopies, and collates the training materials and kits
  • Disseminates information about the event to relevant stakeholders via web/email and/or print channels
  • Monitors event attendance
  • Prepares the travel and other logistical arrangements of AdMUREO and/or AdMUREC staff for official office-relevant events outside of the Loyola campus (e.g. PHREN Convention or other speaking engagements)

II. Communication and Dissemination

  • Attends and documents the minutes of administrative meetings (non-AdMUREC panel)
  • Posts and disseminates communications from the UREO Director to the relevant recipients via online and/or print channels
  • Prepares and collates materials for the dissemination of information regarding the UREC and its policies and procedures, and other relevant information provided by the Director
  • Coordinates with web developer for development and maintenance of UREO website

III. Supports Development Activities

  • Assists in the monitoring of Department- and Unit-level processes and issues and transmits them to the Director
  • Assists the Director in preparing and/or revising SOP documents and forms
  • Collates feedback, queries, FAQs, etc from relevant stakeholders regarding UREO and UREC operations and transmits them to the Director

IV. Reception/Frontline Support

  • Attends to, screens, and forwards incoming phone calls
  • Receives, records, and distributes mail and documents for the Office
  • Responds to queries in a professional manner
  • Ensures the tidiness and organization of the reception area, office supplies, and pantry
  • Makes appointments for the Director

Minimum Qualifications

Education and Experience Requirements:

  • Bachelor’s Degree
  • Underwent Basic Research Ethics Training conducted by PHREB or other accredited institution
  • At least 1 year of experience in office administration or as an Office Assistant
  • Has experience in event organizing and materials development and dissemination

Knowledge, Skills, and Abilities:

  • Excellent oral and written communication skills: writing correspondences, meeting minutes, reports; responding orally and in writing to queries with professionalism
  • Proficient in Word, data processing (Excel), and Powerpoint; has basic and teachable graphics skills (e.g. using Canva and similar applications for creating fliers, etc), and social media posting skills
  • Attentive to details and can organize and integrate information (e.g. such as in writing minutes and documenting trainings)
  • Has experience in organizing mid-size events
  • Basic knowledge of research ethics (can undergo specialized training)
  • Can work independently
  • Possesses good character and integrity befitting staff of an ethics office
  • Has a pleasant disposition and can communicate with composure in challenging situations and interaction
Job Category:Research

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