[JE] Personal Assistant to CEO – (Consultant based, Perm role/Laguna)
1 month ago
Apply before August 2, 2022


Our client, a Business Consulting Services domain is currently looking for a Personal Assistant to the CEO. You will report directly to and work closely with the CEO and will be responsible for supporting the CEO with a combination of project management, research, writing and editing reports, and administrative support in a one-on-one working relationship. The Special Assistant serves as a liaison to the global and local senior management teams; organizes and coordinates special outreach and external relations efforts in the Asian innovation ecosystem, and oversees special projects. The Special Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and innovation community-oriented. The ideal individual will have the

ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Special Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

General Support

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; plans, coordinates and ensures optimum use of the CEO’s schedule; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; completing expense reports etc.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Composes and prepares correspondence that is sometimes confidential in nature and determines appropriate course of action, referral, or response.
  • Prepare briefings, talking points, presentations, and proposals for internal and external meetings.
  • Edits and completes first drafts for written communications to external stakeholders.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Handles private matters for the CEO

Special Project Support

  • Manages special projects for the CEO, researches, and prepares briefing materials for key events and presentations.
  • Supports and coordinates projects internally and with other organisations globally.
  • Participates in meetings, task forces, and workgroups both internally and externally.
  • Builds relationships crucial to the success of the organization.

Senior Management Liaison

  • Demonstrates credibility, trust, and support with senior management staff.
  • Participates as an adjunct member of the Management Team, schedules, prepares materials and notes, and ensures follow-up.
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings.


  • University degree required
  • Strong work tenure: ideally 5 to 10 years of experience in supporting C-Level
  • Ideally experience and interest in the global innovation ecosystem, in internal and external communications, and in partnership development.
  • On the go and posses own car/transportation; comfortable to travel
  • Proficient in English (German a plus), Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and use of relevant Social Media web platforms.
  • Proven ability to handle confidential information with discretion, exercise professional judgment, be adaptable to various competing demands, and demonstrate the highest level of emotional maturity and integrity.
  • Excellent research, analytical, planning and organizational skills.
  • Expert-level written and verbal communication skills.
  • Has strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced but fun environment.
  • Proven ability to build meaningful relationships with all corporate stakeholders through strong inter-personal and inter-cultural skills.
  • A highly resourceful team-player, with the ability to be extremely effective independently.
  • Mobile with driving license

Interested applicants may send their updated resume indicating the title [JE] Personal Assistant to CEO – (Consultant based, Perm role/Laguna) in the subject line.

*Only shortlisted candidates will be contacted

How do you apply?

To learn more and apply, visit us at: https://ph.jora.com/job/Personal-Assistant-5372409770cb985e31081273b41278cd?from_url=https%3A%2F%2Fph.jora.com%2Fj%3Fa%3D7d%26l%3D%26p%3D2%26q%3Dvirtual%2Bassistant%26sp%3Dfacet_listed_date%26st%3Ddate%26surl%3D0%26tk%3D40B9lRXvA_1y7jhEuveG-7nS_vo0G9f819xki1SiT&sl=&sol_srt=fa7fd9d7-fd32-49e8-9a82-b98b1f8c1667&sp=serp&sponsored=false&sq=virtual+assistant&sr=18&tk=40B9lRXvA_1y7jhEuveG-Kmk9XGxwE9pkTxvpOtsz or click the Apply Now Button below.

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