KDCI Outsourcing is expanding, and we are currently looking for a passionate Admin Assistant who has excellent Customer service skills, administrative work experience and multi-tasking skills. Someone who can handle various administrative and ad-hoc tasks including but not limited to basic accounting, finance, procurement, reimbursements, liquidation, inventory & managing calendar appointments.

Responsibilities:

·        Process and raising purchase order requests on the client’s Order platform and tools (SAP & etc).

·        Liaising with suppliers and IPG on payment queries and providing timely information and remedy.

·        Processing monthly AWS hosting charges and billing relevant clients

·        Collecting AMEX receipts, coding and processing each month before month-end deadline.

·        Setting up new suppliers and liaising with them & IPG on appropriate forms to do so.

·        Renewing and keeping track of client’s subscriptions.

·        Purchases on the AMEX when requested.

·        Adding new employees to the HRIS system.

·        Processing expenses claims for staff when required.

·        Control over PAM (Platform Access Management) as part of IPG policy.

·        Pulling of supplier invoices for cost analysis and audit requests when required.

·        Booking Travel Requirements

·        Setting up meeting rooms with refreshments and appropriate tech at 135 Bishopsgate office.

·        Organising Day passes and collecting guests of the client from the ground floor reception and taking care of them whilst in the premise.

·        Setting up meetings requested from the Managing Directors and internal or external locations.

·        Collecting appropriate deliveries from facilities.

·        General Tidying of the client’s space.

·        Taking care of the Managing Directors expense, claims and processing their credit card receipts.

·        Liaising the Cranleigh office energy, water, phone and cleaning vendors.

·        Ensuring the Cranleigh office has sufficient Supplies (i.e Tea, Coffee, Cleaning tools, toilet paper, etc.) with lead of Cranleigh office.

·        Booking and liaising with entertainment venues as requested.

·        Ad-hoc duties as set by the Head of finance.

Requirements & other Qualifications:

·        Must be able to provide excellent phone support to clients and customers.

·        Experience supporting customers through chat, email and Telephony is an advantage.

·        At least a year relevant experience in Customer Service.

·        Has an excellent phone disposition, and excellent communication skills, both verbal and written English.

·        Experience in other Booking apps, CRM platforms, MS office, and knowledgeable in basic finance or accounting is a plus.

·        Computer, Internet, and Social Media savvy.

·        Must be willing to work on UK Time zone.

·        Willing to work in Ortigas Center, Pasig City (temporary WFH set up)

·        Willing to work on Hybrid work arrangement.