Office Assistant

Office Assistant

MD HVAC (PHILIPPINES) CORPORATION
Local
1 month ago
Local
MD HVAC (PHILIPPINES) CORPORATION is hiring a
Posted 1 month ago

Responsibilities:

  1. Managing filing system. Full range of administrative support such as answering calls, handling inquiries, receiving and distribution of documents/items to all concerned functions. Recording information as needed; Updating paperwork, maintaining documents, and word processing. Organize daily documents and materials. Responsible for the input, encoding, and printing of all kinds of office documents, business documents, and contract agreements. Scanning, photocopying, and filing documents
  2. Aiding with client reception as needed; Experience as a virtual assistant; Responsible for receiving and screening of guests/external parties and organizing meetings/training in the office (i.e., meeting room reservations, arrangements for drinks, snacks, if applicable). Oversees Meeting Rooms Booking System including online meeting booking.
  3. Helping organize and maintain office common areas. Maintaining office equipment like copiers and fax machines for smooth office functionality, Managing office supplies. Oversees the control and inventory of Office and Pantry Supplies.
  4. Monitors and schedules regular office maintenance (i.e., Pest Control, Carpet Cleaning, Aircon Cleaning, Disinfection). Monitors the orderliness and cleanliness of the entire office including workstations, pantry, and stockrooms.
  5. Provides assistance in the sourcing of giveaways, food arrangements, booking of flights, and hotel accommodations for office-based activities (i.e., training, employee engagement activities, client invitation).
  6. Preparation and posting of requirements for company requests. (i.e., Screening and issuance of Building Gate Pass and ensuring proper coordination with the Building Admin. Office and Security).
  7. Light accounting duties, preparing documents such as invoices, memos, and financial statements and using a word processor or presentation software; Some part of HR duties, coordinate orientation for new employees. Ensure smooth communication with employees and timely resolution to their queries.
  8. Coordination with other and different Department concern. Coordinating events as necessaries smooth communication with employees and timely resolution to their queries.

Job Requirements:

  1. Bachelor’s degree;
  2. Experience as an office assistant or in a related field;
  3. Ability to write clearly and help with word processing when necessary;
  4. Warm personality with strong communication skills;
  5. Ability to work well under limited supervision;
  6. Great communication skills.

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