Executive Assistant (Night Shift)
Local
1 month ago
Apply before August 3, 2022

Acquire BPO is an award-winning, global business outsourcer with 8,500+ staff operating out of Class A offices in 16 locations across the Philippines, Australia, the Dominican Republic and the US, as well as from comprehensive Work-from-Home environments, where client-permitted. We are one of the fastest-growing BPO companies and Australia’s largest outsourcer to the Philippines.  

We have 15-years’ experience delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We’re recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence.  

As a dynamic organization with the ability to take your career to the next level, we’re looking for strong candidates to join our team and partner with one of the biggest cloud communications companies in the world – RingCentral. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.  

RingCentral is the global leader in cloud-based communications and collaboration software. We are fundamentally changing the nature of human interaction—giving people the freedom to connect powerfully and personally from anywhere, at any time, on any device. 

We’re a $1.5 billion company that’s growing at 30+% annually and we’re expanding our Global Ops Team to make sure we stay ahead of the competition. 

Acquire BPO is currently looking for an Executive Assistant to support us, RingCentral: 

For the finance organization we are looking for a talented Executive Assistant supporting the Chief Accounting Officer and the SVP Finance. 

To succeed in this role you must have experience in: 

  • Provide administrative, organizational, and scheduling structure and support. 
  • Master executive meeting calendaring following logical cadences and dependent meetings 
  • Manage an annual calendar in Outlook and Excel 
  • Ability to problem solve on the spot 
  • Prepare T&E reports in accordance with company expense policy 
  • Organize events onsite and offsite, while staying within an agreed upon budget. Negotiate with vendors for best pricing related to the event. 
  • Regularly update organizational documentation, e.g. org charts, distribution lists, messaging channels 
  • Prepare and orchestrate all-hands meetings including technical logistics and PowerPoint presentation 
  • Initiate and respond to written and verbal correspondence, including composition, editing, and distribution. 
  • Orchestrate space planning and assignment for finance organization in Belmont, Denver and other locations 
  • Create and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures. 
  • Operate, maintain and train other staff on the use of a variety of modern office equipment and programs, including computers, communication/recording equipment, storage systems, and media. 
  • Act as liaison between supervisor and department managers and represent and communicate issues and directives. 
  • Maintain appointment schedules and calendars, provide reminders as appropriate, and coordinate travel arrangements. 
  • Coordinate and organize meetings, including notification to prospective attendees, set-up, pre-and post-meeting correspondence, meeting minutes and records, and any required follow-up. 
  • Follow up on assignments given to management staff and provide status reports to the supervisor. 
  • Prepare a variety of complex reports, including attending meetings to gather information, conducting internet and other research, writing first drafts, and producing computer graphics. 
  • Prepare a variety of documents, requisitions, purchase orders, resolutions, and other correspondence. 
  • Review and summarize miscellaneous reports and documents and preparing background documents are necessary. 
  • Perform special projects and other duties as assigned. 

Desired Qualifications: 

  • Graduate of any 4 to 5-year College Course. 
  • At least 3 years of experience as an Executive Assistant 
  • At least 3 years of experience as an Admin Assistant 
  • Excellent English verbal and written Communication Skills 
  • Exceptional Probing Skills 
  • Excellent Comprehension and Listening Skills 
  • Willing to work at night 

What we offer: 

RingCentral offers all the work/life benefits you could ever want, (and none of the micromanagement.) 

  • Work from home temporarily between September 2021 to December 2021, or until further notice 
  • Comprehensive HMO package (medical and dental) 
  • Personal Time Off Leaves 
  • Quarterly Performance Bonus 
  • Employee Assistance and Wellness Programs 

To know more about the Acquire-RingCentral Manila collaboration, you may visit www.ringcentral.com.ph 

By completing your application for this role, you: 

  • Agreed that the information collected through this site will only be processed with your prior consent and for the purpose of facilitating your employment opportunities 
  • Have read and agreed to our Data Privacy Policy 

How do you apply?

To learn more and apply, visit us at: https://ph.jora.com/job/Executive-Assistant-90b848ad8fb11cab7da85b19b6d199b4?from_url=https%3A%2F%2Fph.jora.com%2Fj%3Fa%3D7d%26l%3D%26p%3D2%26q%3Dvirtual%2Bassistant%26sp%3Dfacet_listed_date%26st%3Ddate%26surl%3D0%26tk%3DymJEE9fcBHz1xeHH8mfH-isZCKMB1WQyxJz9S6eU9&sl=&sol_srt=80107844-e0d2-43d0-8bec-143c4211818b&sp=serp&sponsored=false&sq=virtual+assistant&sr=15&tk=ymJEE9fcBHz1xeHH8mfH-YjuIdBV_yZcrCEPvfW4z or click the Apply Now Button below.

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