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Top 10 Project Manager Interview Questions and Answers

A sense of nervousness plagues most people during interviews. Especially when it is for a position as project manager, one’s heart rate will undoubtedly speed up and the nerves get to us all. But don’t worry! You can put yourself at ease by expecting questions beforehand or preparing ahead of time with things you want to say about your qualifications so that they come out smoothly in the interview itself.

The demand for project managers has grown in recent years. They play crucial roles in organizations and are seen as an asset to the business, not just a cost-saving measure. Project managers need certain skills that will help them with the different challenges of their job such as communication ability and leadership capabilities among others; they also have specialized knowledge about how specific digital initiatives work because these projects involve technology that is constantly evolving.

As a project manager, the interview process is crucial. It’s not just for impressing hiring managers– it also allows you to figure out if your work experience and management style are a good fit with the position they’re considering offering you. To make sure that everything goes smoothly during this portion of the process, be prepared by compiling answers ahead of time so there isn’t any confusion or miscommunication when asked about key points from your portfolio like strategic planning skills, team building ideas, and conflict resolution tactics. Below are some common questions along with detailed responses:

1. What Projects Have You Handled?

When you’re in an interview, the interviewer is trying to get a feel for what type of person they would be working with. Even if they’ve looked at your resume beforehand, it’s always good to tell them about yourself and all the skills that might make you a great candidate.

What projects have you handled in the past? What industry were they for and what type of clients did your company work with? Did you personally interact with external stakeholders or was it done by others on a team that may be involved internally, like an HR specialist or consultant? How many people/teams are typically involved when working together to complete these types of tasks. Finally, how much money is spent on average per project – budget size varies so this should also answer why there shouldn’t just be one specific formality level because each person’s answers can vary depending upon their years within the field as well as a current position at any given time.


How will you prepare for a project? Observe the situation, do research on related topics, and develop solutions.

I would like to know how I can prepare myself before projects begin so that I am ready when they come my way. When should one start preparing themselves mentally or physically?

Make it relevant to what you’d be doing there. For instance, if you know that working closely with the software developers or interfacing with clients in person or over the phone would make up a big part of your job and have experience doing so for previous roles, then highlight these examples within this document.

2. What is Your Process For a Specific Project You Managed?

The interview is a great time to show off your skills in communicating with others. One way you can demonstrate this skill by going through an example of one project that they have done and how it was handled

The interviewer may ask for more information about the projects or if there are any other questions, be prepared to answer them as well.


Project managers must research and communicate clearly with various parties, so it’s important that you can give a coherent explanation of your projects in an interview. Consider the underlying purpose and goal of the project when giving interviews, as well as what context might need explaining to varying levels of knowledge on technicalities-related fields.

3. What Industries Have You Worked In?

Having a clear understanding of the applicant is crucial for employers. Knowing their story and past work history gives insight on how they would respond at work if they will fit in with company culture, or what kind of employee that you are acquiring. For some people staying at one job can be either good or bad but until we know which it is all should remain open-minded to different possibilities.

4. Tell Me About A project That Had Problems and How Did You Solve Them?

Interviewers want to have an idea of how you spot problems as early as possible, and also what your thought process is when it comes to solving them. They are interested in hearing about the different ways that a problem may be solved, but they need someone who can communicate their decisions clearly.


The STAR method is a great technique for crafting an interview answer, as it forces you to take responsibility and demonstrate your skills. Briefly describe the situation (tell me about a time when), clearly articulate what task you undertook in this instance ([insert project], tell us how that went) and then proceed with detailing why this was important to accomplish or even where things might have gone wrong given certain circumstances. The end result should be clear: Did we succeed? Why did I do what I did? What can others learn from my experience on [project]?

5. How Do You Collect Project Requirements?

The requirement collection and final concurrence happen with the project stakeholders, utilizing functional experts as well as business analysts. The crucial techniques used for requirement gathering (pondering, standardization of information into various categories, focus groups), analysis (examining different documents related to a particular subject over time) observation by monitoring performance through team members on projects; affinity diagramming is another technique utilized in grouping requirements or ideas together. Prioritization can be done using MoSCoW which stands for Must Have – Should have- Could have-Would like To have priorities

6. How Do You Communicate?

Your communication skills are being assessed at every stage of the interview process. Your tone should always be professional no matter what you’re saying and who your audience is, even when emailing a recruiter or in-person meeting with future bosses and colleagues for the first time to see if this might be a good fit.

Your communication skills will play an important role throughout the hiring process – after all, it’s one thing that keeps your interviewer interested enough to keep going through over 100 resumes on average before making their final decision!

The art of communication is a vital skill for any professional. To succeed in your career, you will need to be able to communicate well with those around you – from colleagues and supervisors up to clients or customers.

In order not only have an excellent reputation among coworkers but also want people outside of work that respect what they do so much when it comes down to their skillset- there are some important things about how we speak which can make us seem more competent than others at times as well!

You might be asked to give a presentation on how you communicate with others, for them to find out if your style is the right one. In part, they want feedback from those around you as well – and also what it’s like when working alongside someone else who has different communication methods than yours.


One of the most important aspects of an interview is having a good rapport with your potential employer. To do this, you need to gauge how they communicate and go into the job prepared for them in advance so that it makes handling any challenging situations easier down the line. Before preparing answers or questions for your interviewer, reflect on how you’ve communicated before – both verbally and throu
gh written communication such as emails- paying attention to their preferred style over theirs; what words seem like best fits? What tone has been successful between yourself and others? You may also want some time beforehand if some specific keywords or phrases will help make communicating more fluid from day one at work!

7. How Do You Motivate Your Staff and Colleagues?

Project managers are the creative force behind bringing a project to fruition. They control and monitor all aspects of their assigned projects, from start to finish. But they don’t usually have direct authority over the people doing work on these projects as most organizations assign them tasks rather than giving orders or instructions for how things need to be done; meaning that sometimes they can’t be seen as formal bosses in some situations because there isn’t an explicit power hierarchy between those who give directions and those tasked with carrying out said directives.


So they must have the interpersonal skills to motivate their coworkers—some of whom might be more senior or even peers. You also want to show your stakeholders and now interviewers you are willing to roll up your sleeves and put in the work yourself because that will motivate everyone around them too. Really good project managers get right there with their team making sure everything goes smoothly despite challenges so we don’t have any problems on deadline day!

8. What Happened At Your Most Successful Project?

Successful projects always involve a lot of hard work, but there are also things you can do to make your life easier. For example, using the STAR method is helpful because it makes sure that every detail about your project has been taken care of and nothing slips through the cracks!


“One of my most successful projects was creating an advisor portal for our client. I did a kickoff internally with the team to come up with reasonable timelines, budgets, and detailed steps we would take to complete it. When we met with him again he wasn’t happy about how long everything took which is understandable because they wanted things done three weeks sooner than what had been proposed – but this just increased our budget so that’s not something you can do without more people on board who have the time available to work through these deadlines as well as make sure high-quality standards are held throughout every stage before launch date”

9. How Do You Manage Poorly Performing Employees

A PM must keep a close observation of the performance of every team member to get a thorough idea about what is going on in the team. Ways to deal with an underperforming employee are:

– Have direct and informal conversations, take an empathetic approach, understand that person’s background story before taking any steps; try offering meaningful help and encouragement for them to motivate themselves again in their job while staying within HR policies (this means not overdoing it if they don’t seem motivated); analyze whether this role could potentially be changed or simply reassigned by assessing his/her capabilities as well as the current situation.

10. What Do You Know About Process Development?

The interviewer may be looking for someone that has experience with creating processes and workflows from scratch. They might want to know if you have done this before or not, so make sure the answer is clear.


The easiest way to answer here is to approach it as a behavioral question and give a specific example of how you planned for, implemented a new process. I find myself turning to the STAR method often when faced with this type of inquiry. One such time was during my first year at X company where we were tasked with implementing an entirely new system in less than four months without disrupting our day-to-day operations or compromising security protocols.

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