Real Estate Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our real estate team. The ideal candidate will have strong experience in preparing Offering Memorandums (OMs) , managing social media platforms , and handling professional correspondence . This role requires excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Offering Memorandums (OMs)
• Draft, design, and edit professional OMs for property listings and investment opportunities.
• Coordinate with brokers, analysts, and designers to ensure accuracy and presentation quality.
• Maintain templates and update property data for marketing materials.
• Social Media Management
• Develop and execute social media strategies to promote listings, company updates, and brand awareness.
• Create engaging content (posts, graphics, videos) tailored to platforms such as LinkedIn, Instagram, Facebook, and X (Twitter).
• Monitor analytics and engagement to optimize campaigns.
• Email & Communication Support
• Manage executive inboxes, draft responses, and prioritize communications.
• Schedule meetings, coordinate calendars, and follow up on client inquiries.
• Ensure timely and professional correspondence with clients, partners, and internal teams.
• Administrative & Operational Support
• Assist with document preparation, filing, and transaction coordination.
• Support marketing campaigns and property tours.
• Handle confidential information with discretion.

Qualifications

• Proven experience as an Executive Assistant or similar role in real estate or professional services.
• Strong knowledge of real estate marketing materials , especially OMs.
• Proficiency in social media platforms and content creation tools (e.g., Canva, Adobe Suite).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize.
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and CRM systems.

Preferred Skills

• Familiarity with real estate terminology and transaction processes.
• Experience in digital marketing and analytics.
• Graphic design or copywriting background is a plus.