Project Manager (Legal Industry)

Employment Type: Part-Time (Approx. 20 hours/week)

Reports To: Managing Attorney

Practice Area: Estate Planning, Probate and Medicaid

🧭 Overview

We are seeking a highly organized and proactive Project Manager to support a solo legal practice specializing in estate planning and related services. This role is ideal for someone with strong project coordination skills who thrives in a structured environment and enjoys client-facing communication. No prior law office experience is required—just a passion for operational excellence and a commitment to delivering consistent, high-quality support.

📌 Key Responsibilities

Under the direction of the Attorney, the Project Manager will

• 🔍 Review all existing open files and convert them into structured projects, identifying key milestones, deliverables, timelines, and deadlines.
• 📂 Build and maintain internal status review documentation to track progress and ensure accountability.
• 📤 Build and maintain external status review documentation for client-facing updates.
• 📞 Serve as the primary point of contact for clients, proactively delivering file updates with a consistent communication cadence.
• 🧭 Coordinate with legal staff and external stakeholders to ensure timely completion of tasks and adherence to deadlines.

🎓 Qualifications

Requirement Description

Project Planning Experience

Recent hands-on experience with project management tools (e.g., Jira, Trello, Asana, ClickUp).

Administrative Background

• Demonstrated experience in project management, office administration, or operations.
• Organizational Skills: Exceptional ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Communication: Excellent written and verbal communication skills, with a professional and client-friendly tone.
• Time Management: Proven ability to manage competing priorities in a fast-paced environment.
• Professionalism: Reliable, proactive, and detail-oriented approach to work.
• Legal Experience: Not required—training will be provided on legal-specific workflows.
• 💡 Bonus Attributes

• Familiarity with legal terminology or document workflows (not required but helpful)
• Experience working with solo practitioners or small teams
• Comfort with remote collaboration tools (Zoom, Slack, Google Workspace)