Executive assistant

• 💼 Position Hiring For: Executive assistant
• 📝 Position Description: Manage and organize email inboxes
• Respond to routine communications and follow up with vendors, contractors, and clients
• Maintain calendars, appointments, and reminders
• Organize files, documents, and company records

Expense Tracking & Operations

• Track company expenses and receipts
• Maintain organized records for projects and property-related expenses
• Assist with invoice collection and vendor payments
• Prepare basic financial summaries and reports

Research & Project Assistance

• Conduct online research related to properties, contractors, vendors, materials, permits, and market trends
• Assist with gathering bids and coordinating project information
• Help organize project timelines and task tracking

AI & Technology Support

• Use AI tools such as ChatGPT to improve workflows and productivity
• Create templates, summaries, and process documentation using AI tools
• Help streamline administrative and operational tasks through technology

Benefits

Qualifications

• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize effectively
• Comfortable working independently
• Tech-savvy and quick to learn new software

Experience with Google Workspace or Microsoft Office

• Experience with expense tracking and administrative support preferred
• Interest or experience in real estate, construction, or property management is a plus

Preferred Traits

Detail-oriented

• Problem solver
• Reliable and responsive
• Comfortable in a fast-moving entrepreneurial environment
• Professional and proactive attitude
• 💻 Required Software Programs: Custom software we will train them into
• ⏰ Daily Job Hours (EST): 10 am to 6 pm