Executive Assistant

Position Overview

We are looking for a proactive and highly organized Executive Assistant to provide comprehensive support to senior management. The ideal candidate will be skilled in AI tools, Excel, social media management, and design software , with additional experience in Jobber and QuickBooks considered a strong advantage. This role requires excellent communication skills, adaptability, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to executives, including scheduling, correspondence, and task management.
• Utilize AI tools to streamline workflows, enhance productivity, and support decision-making.
• Manage and analyze data using Microsoft Excel , including reports, charts, and financial tracking.
• Oversee social media accounts , ensuring consistent branding, engagement, and content creation.
• Create visually appealing materials using design software (e.g., Canva, Adobe Suite).
• Support operational tasks using Jobber (workflow management) and assist with QuickBooks (financial tracking and reporting).
• Coordinate meetings, prepare agendas, and document minutes.
• Maintain confidentiality and professionalism in handling sensitive information.
• Collaborate with team members to ensure smooth execution of projects and initiatives.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, Marketing, or related field (preferred).
• Technical Skills:
• Proficiency in AI tools for productivity and automation.
• Advanced knowledge of Microsoft Excel (formulas, pivot tables, data visualization).
• Experience in social media management and content creation.
• Strong design skills using Canva, Adobe Photoshop/Illustrator , or similar tools.
• Familiarity with Jobber and QuickBooks (preferred but not required).
• Language Skills: Excellent command of English (written and spoken).
• Soft Skills:
• Strong organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Ability to follow instructions and work independently.
• Team-oriented mindset with a proactive approach.
• High attention to detail and problem-solving skills.