Executive Assistant (Australian Client/Day Shift)

About Brainbox

Brainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of ‘Always Be Kind,’ we prioritize kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.

We're looking for a motivated graduate who is organised, proactive, and eager to learn. This is an entry-level position with structured training, detailed process guides, and clear workflows, making it an excellent opportunity for someone starting their professional career.

About the Role

We're looking for a highly organised, proactive, and creative Executive Assistant to provide executive support while driving marketing, events, and membership engagement for Australian businesses.

This is a diverse role where no two days are the same. You'll provide executive support to business leaders, coordinate networking events, manage marketing campaigns, oversee social media and digital content, maintain business records and CRM data, and help grow an active business community.

If you are a fresh/newly graduate who enjoy balancing administration with marketing, love keeping things organised, and take pride in delivering exceptional support, we'd love to hear from you.

What You'll Be Doing

Executive Support

• Manage executive calendars, inboxes, appointments and meeting schedules.
• Prepare agendas, briefing notes, meeting minutes and follow-up actions.
• Draft professional correspondence, proposals and business documents.
• Coordinate travel arrangements, logistics and expense reconciliation.

Marketing & Digital Content

• Plan and schedule content across LinkedIn, Facebook and Instagram.
• Create engaging social media graphics and promotional materials.
• Produce newsletters and coordinate email marketing campaigns.
• Maintain website content, event listings and member directories.
• Manage Google Business Profile and online reviews.
• Create local market updates and community-focused content.
• Build and optimise Meta advertising campaigns to generate leads.
• Produce monthly marketing performance reports.

Events & Membership Coordination

• Coordinate networking events, including venues, catering, speakers and attendee communications.
• Manage event invitations, registrations and RSVP tracking.
• Support meeting coordination, agendas and minutes for business groups.
• Respond to membership enquiries and coordinate new member onboarding.
• Develop referral campaigns and member engagement initiatives.
• Monitor membership renewals and retention activities.

CRM & Administration

• Maintain accurate CRM records, membership databases and reporting.
• Track membership growth, sales pipelines and lead activity.
• Prepare invoices and maintain administrative records.
• Generate regular reports on membership growth and marketing performance.

Requirements

About You

We're looking for someone who is

• Highly organised with exceptional attention to detail.
• An excellent communicator with strong written and verbal English.
• Confident managing multiple priorities in a fast-paced environment.
• Proactive and able to work independently.
• Creative with an eye for engaging digital content.
• Customer-focused and passionate about building professional relationships.
• Comfortable supporting senior executives while also managing marketing initiatives.

Skills & Experience

• Newly graduate are encouraged to apply
• Previous experience as an Executive Assistant, Marketing Coordinator, Administrative Coordinator, or similar role is highly regarded
• Experience managing social media platforms including LinkedIn, Facebook and Instagram is highly regarded
• Experience creating digital content using Canva or similar design tools.
• Strong organisational and time management skills.
• Excellent written communication and copywriting ability.
• Experience maintaining CRM systems and business records.
• Proficiency in Microsoft Office or Google Workspace.

Benefits

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

• This role is subject to a number of skills and practical tests that might be done onsite.
• This position is an onsite role at our Pampanga office. Candidates must be willing to work on-site.