Office Administration Associate

What You'll Do

Office Administration

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• Provide day-to-day administrative support to ensure smooth office operations.
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• Maintain organized filing systems and ensure administrative records and documents are accurate and up to date.
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• Manage office supplies and pantry inventory, ensuring adequate stock levels and timely replenishment.
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• Handle incoming and outgoing mail, courier requests, and general office correspondence.
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• Prepare reports, presentations, meeting materials, and other administrative documents as required.

Employee & Operational Support

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• Support employee onboarding and offboarding administrative requirements, including preparing workstations, office access, and necessary documentation.
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• Coordinate meeting schedules, room reservations, and administrative logistics for internal meetings and activities.
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• Assist in organizing company events, employee engagement initiatives, and internal programs.
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• Respond to employee administrative requests and provide timely operational support to internal stakeholders.

Records & Inventory Management

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• Maintain accurate records of office assets, supplies, and administrative documents.
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• Conduct regular inventory checks and ensure proper documentation of office resources.
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• Monitor office-related administrative expenses and assist with record-keeping and budget tracking as needed.

Compliance & Process Improvement

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• Ensure administrative processes comply with company policies and internal procedures.
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• Maintain confidentiality of company records and sensitive information.
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• Identify opportunities to improve administrative processes and support operational efficiency.
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• Perform other administrative duties as assigned to support business operations.

What We Seek

• Strong organizational skills with the ability to manage multiple tasks and priorities.

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• Excellent verbal and written communication skills.
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• Detail-oriented with strong documentation and record management skills.
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• Proactive, dependable, and able to work independently in a fast-paced environment.
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• Strong interpersonal skills with a customer-service mindset and the ability to collaborate effectively with cross-functional teams.

What You'll Need

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• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
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• At least 1–2 years of experience in office administration, administrative support, or a similar role.
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• Proficiency in Microsoft Office applications or Google Workspace.