Assistant Fleet Personnel Officer

As a Assistant Fleet Personnel Officer at BSM , you will be responsible for providing comprehensive administrative and operational support to ensure the smooth and efficient execution of crew management processes. This role plays a key part in maintaining accurate documentation, facilitating pre-employment screening, and supporting compliance with regulatory and operational requirements, thereby contributing to effective coordination between ship and shore operations.

Key Responsibilities

• Provide administrative support to ensure efficient and well-organised department operations, including coordination of briefings, preparation of documentation, and support for operational processes
• Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening
• Maintain accurate and up-to-date records by entering relevant data into personnel and operational databases
• Process applications for Flag State endorsements with accuracy and timeliness, including verification and tracking of certification status
• Maintain proper filing and record-keeping of all Flag-related applications and documentation
• Liaise with external authorities to follow up on application status and ensure timely updates
• Support the administration of company policies, including drug and alcohol compliance requirements
• Update personnel records in line with applicable agreements and assist in the preparation of related contributions
• Support departmental meetings by preparing materials and recording minutes as required
• Perform additional administrative duties as assigned to support operational needs

Qualifications & Experience

• High School Diploma or equivalent
• No prior work experience required

Skills & Competencies

• Strong organisational and administrative skills with a high level of attention to detail
• Effective communication skills with the ability to coordinate with internal and external stakeholders
• Fluency in English, both written and spoken
• Proficiency in basic computer applications and data entry systems
• Ability to manage multiple tasks and maintain accuracy under deadlines

Why You Should Join Us!
We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

Benefits

• Retirement Benefit
• SSS, PagIbig, PhilHealth Contributions Employer’s Share
• Medical Insurance (HMO)
• Life Insurance
• Free Uniform
• Free Office Lunch
• Pro-rated Sick Leave and Vacation Leave on Day 1
• 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)
• 21 Days Sickness Leave per annum

Administrative Benefits

• Hybrid setup
• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family
• Maternity/Paternity Leave
• Birthday Leave
• Birthday Allowance of Php 1,500
• Medical Reimbursement-Php 750 per month; Php 9,000 per annum
• Wedding Gift
• Eyeglasses worth Php 3,000 upon regularization