Cluster Facilities Senior Manager - ONSITE

The Cluster Facilities Manager – Philippines & Japan is an on-the-ground operational execution and site-management role. This position combines hands-on office administration for our primary hubs in Manila and Bacolod with operational governance over our Japan offices.

This role is the primary gatekeeper for operational compliance , tasked with reclaiming facilities management from decentralized local teams. Based in Manila, you will directly manage day-to-day office environments, enforce strict local purchasing protocols, maintain localized health and safety compliance, and leverage agentic AI to streamline daily site administration.

Key Responsibilities

• Direct PH Office Management: Oversee the daily physical workspace, reception, mail, and administrative readiness of our Manila and Bacolod hubs, providing a safe, clean, and highly functional environment.
• Regional Site Governance (Japan): Remotely govern facilities operations for our Japan offices, ensuring local sites align with corporate SOPs and budgetary targets.
• Strict Local Purchasing & Procurement: Serve as the mandatory gatekeeper for all local facilities-related spending. Enforce strict bidding policies, match spend against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams.
• Data Integrity & Collection: Meticulously track, verify, and log localized utility, maintenance, and asset data, feeding it directly to the Director in India to maintain global system integrity.
• AI-First Local Operations: Actively integrate and drive the daily usage of agentic AI tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking.
• Health, Safety, & Risk Management: Ensure absolute compliance with all local health, safety, and fire regulations. Manage local risk assessments, emergency planning, and vendor compliance.
• 6–8+ years of experience in facilities management, office administration, or localized procurement within the Philippines. Experience managing international operations or supporting global teams is highly preferred.
• Proven track record of enforcing strict corporate policy and pulling back operational control from decentralized business units.
• Hands-on experience managing physical office infrastructure, vendor service level agreements (SLAs), and local budgets.
• Enthusiasm for integrating modern technologies and AI tools into daily office workflows.
• Excellent communication and authoritative presence; fluent in English.
• Great Place to Work certified
• Annual Wellness Subsidy
• Birthday Leave
• Wellbeing Leave
• HMO and Life Insurance