Executive Assistant to CEO

Executive Assistant to CEO

Vericence is a fast-growing IT services company specializing in Data, Cloud, DevOps, and Quality Engineering. We're hiring a sharp, reliable Executive Assistant to support our CEO directly.

This is full-time (40-45 hours per week) and long-term. We're not looking for short-term project help, we want someone who settles into the role and becomes a genuine extension of the CEO's day.

Responsibilities Own the CEO's calendar - scheduling, rescheduling, protecting focus time, resolving conflicts across time zones Triage the inbox: flag what matters, draft responses, ensure nothing falls through

Coordinate internal and external meetings, including with clients and senior stakeholders Prepare agendas, capture meeting notes, track action items, and follow up to closure Handle travel booking, itineraries, and expense tracking

Build and format documents, presentations, and reports Conduct light research to support decision-making Maintain files, trackers, and records hygiene Act as a discreet first point of contact on the CEO's behalf

Requirements 3+ years supporting a C-level executive or business owner, in a remote capacity Excellent written and spoken English - you will draft communications the CEO puts her name on Strong command of Google Workspace and/or Microsoft 365; comfortable with Slack and Zoom/Teams

Highly organized and proactive; anticipates needs rather than waiting for instructions Absolute discretion with confidential information Reliable internet, quiet home workspace, and a backup power/connectivity plan

Consistent daily availability during a fixed window overlapping US business hours.

Preferred

Experience in IT services, staffing, or professional services