Senior Finance Coordinator

DUTIES AND RESPONSIBILITIES

1. Expense Reimbursement and Liquidation Administration

• 1.1 Review employee reimbursement and liquidation submissions for completeness and
• compliance with company policies.
• 1.2 Verify receipts, supporting documents, approvals, and required attachments.
• 1.3 Follow up employees regarding incomplete or deficient submissions.
• 1.4 Prepare complete reimbursement and liquidation packages for approval and
• processing.
• 1.5 Maintain reimbursement and liquidation trackers and monitor outstanding
• submissions.

1. Accounts Payable Coordination

• 2.1 Receive and review vendor invoices and supporting documentation.
• 2.2 Verify completeness of approvals, purchase requests, contracts, and supporting
• documents prior to submission to P&A.
• 2.3 Coordinate with requestors, approvers, vendors, and P&A regarding documentation
• deficiencies and payment requirements.
• 2.4 Monitor payment schedules and maintain accounts payable monitoring reports.
• 2.5 Assist in ensuring timely processing of vendor payments.

1. Treasury Administration

• 3.1 Prepare bank forms, resolutions, account maintenance documents, and other
• banking requirements.
• 3.2 Coordinate with banks regarding account administration, signatory updates, online
• banking access, and documentary requirements.
• 3.3 Maintain banking records, signatory schedules, and treasury documentation.
• 3.4 Monitor treasury -related action items and follow up outstanding requirements.

1. Procurement and Vendor Administration

• 4.1 Support vendor accreditation and onboarding activities.
• 4.2 Collect, review, and maintain vendor documentation, including registration, tax,
• banking, and compliance requirements.
• 4.3 Maintain supplier master files and vendor records.
• 4.4 Assist in gathering quotations and preparing procurement documentation.
• 4.5 Maintain procurement trackers and monitor contract renewals and vendor
• compliance requirements.

1. Compliance and Audit Support

• 5.1 Coordinate documentary requirements relating to BIR, SEC, local government units,
• and other regulatory agencies.
• 5.2 Maintain compliance calendars and monitor regulatory deadlines.
• 5.3 Assist in the preparation and submission of supporting documents requested by
• auditors, regulators, and external service providers.
• 5.4 Coordinate with P&A and other service providers regarding compliance
• -related
• requirements.
• 5.5 Monitor outstanding audit and compliance action items and ensure timely
• completion.

1. Finance Records Management and Document Control

• 6.1 Maintain organized hard -copy and electronic files of accounting, finance,
• procurement, treasury, payroll, tax, and compliance records.
• 6.2 Ensure proper filing, indexing, safekeeping, and retrieval of invoices, official
• receipts, vouchers, tax returns, contracts, bank documents, and other accounting
• source documents.
• 6.3 Maintain document retention schedules and ensure compliance with BIR and other
• statutory record retention requirements.
• 6.4 Coordinate retrieval of documents requested by P&A, auditors, banks, regulators,
• and management.
• 6.5 Conduct periodic reviews of finance records to ensure completeness and proper
• organization.

1. Finance Operations Coordination

• 7.1 Serve as the primary coordinator among the Finance Lead, P&A, banks, auditors,
• vendors, consultants, and internal stakeholders.
• 7.2 Monitor finance -related deliverables, action items, and deadlines.
• 7.3 Maintain finance calendars, trackers, schedules, and monitoring reports.
• 7.4 Coordinate collection of documents and information required for finance,
• procurement, compliance, treasury, and audit activities.
• 7.5 Escalate issues requiring management attention.

1. Performance Reporting Support

• 8.1 Assist management in the development and maintenance of organizational
• performance scorecards, key performance indicators (KPIs), and management
• dashboards.
• 8.2 Coordinate with various departments to collect, validate, and consolidate
• operational and financial information required for periodic management reporting.
• 8.3 Prepare supporting schedules, reports, and data summaries for management
• review.
• 8.4 Maintain performance reporting trackers and monitor the timely submission of
• information from business units.
• 8.5 Assist in monitoring adherence to client firm deadlines, service level commitments,
• and other operational performance metrics.

1. Other Duties

• 9.1 Support finance process improvement initiatives and documentation projects.
• 9.2 Assist in the implementation and maintenance of finance policies and procedures.
• 9.3 Perform other finance operations, procurement, compliance, and administrative
• duties assigned by the Finance Director.

JOB SPECIFICATIONS

1. Education

• 1.1. Bachelor’s degree in Accountancy, Finance, Accounting Technology, or a related
• business discipline.
• 1.2. Certified Public Accountant (CPA) designation is an advantage but is not required.

1. Experience

• 2.1. Minimum of five (5) years of progressive experience in accounting, general
• accounting, financial reporting, management reporting, or related finance functions.
• 2.2. Substantial experience in financial statement preparation, general ledger
• accounting, journal entries, account and bank reconciliations, and month
• -end and year -
• end closing activities.
• 2.3. Experience in preparing and analyzing Profit & Loss (P&L), Balance Sheet, financial,
• and management reports, including variance analysis to support financial monitoring
• and management decision -making.
• 2.4. Experience in tax compliance, audit support, preparation of supporting
• documentation, and coordination of requirements involving external auditors and
• government regulatory agencies.
• 2.5. Experience in reviewing or supporting payroll accounting and payroll
• -related
• financial transactions is an advantage.
• 2.6. Experience in disbursements, intercompany transactions, treasury
• -related activities,
• procurement support, or vendor -related finance activities is an advantage.
• 2.7. Experience supervising or coordinating accounting activities, including work
• allocation, monitoring of deliverables, and review of accounting outputs, is an
• advantage.
• 2.8. Experience working in a large organization, multinational company, shared services
• environment, or professional services organization is an advantage.

1. Knowledge and Technical Competencies

• 3.1. Strong understanding of accounting principles, financial reporting, general
• accounting, and management accounting concepts.
• 3.2. Working knowledge of Philippine taxation, particularly withholding taxes and BIR
• compliance requirements, as well as relevant statutory and regulatory reporting
• requirements.
• 3.3. Proficiency in Microsoft Office applications, particularly Microsoft Excel, and
• familiarity with Google Workspace or similar productivity tools.
• 3.4. Ability to analyze financial and operational information, identify variances and
• issues, and translate financial data into meaningful information to support management
• decision -making.
• 3.5. Experience in preparing financial statements, management reports, Profit &

Loss

• reports, Balance Sheet reports, account reconciliations, and variance analyses.
• 3.6. Knowledge of general ledger management, journal entry preparation and review,
• bank reconciliation, account reconciliation, and month
• -end and year -end closing
• processes.
• 3.7. Working knowledge of tax compliance, audit requirements, supporting
• documentation, and internal control procedures.
• 3.8. Strong organizational skills with the ability to manage multiple deliverables,
• deadlines, and competing priorities.
• 3.9. Ability to monitor finance and accounting activities, maintain appropriate schedules
• and supporting documentation, and ensure timely completion of assigned deliverables.

1. Behavioral Competencies

• 4.1. Strong analytical, critical
• -thinking, and problem -solving skills.
• 4.2. High level of integrity, accuracy, accountability, and attention to detail.
• 4.3. Ability to work independently with minimal supervision while effectively
• collaborating with team members and other stakeholders.
• 4.4. Strong written and verbal communication, coordination, and interpersonal skills.
• 4.5. Excellent planning, organization, time
• -management, and follow -through skills.
• 4.6. Ability to manage multiple priorities and consistently meet deadlines in a fast
• -paced
• environment.
• 4.7. Proactive mindset with a strong sense of ownership and accountability for assigned
• responsibilities and deliverables.
• 4.8. Ability to establish and maintain effective working relationships with internal
• stakeholders, colleagues, external auditors, regulatory agencies, and other external
• parties.
• 4.9. Ability to lead, guide, and coordinate accounting staff and contribute effectively to
• team objectives.