Accounts Payable Officer

ROLE PURPOSE

To provide support to the Finance Officer managing all functions of the company’s financial and accounting systems with a particular focus on collecting, checking and entering data to maintain and update accounts transactions.

KEY RESPONSIBILITIES

• Creditors - check PO's and process invoices
• Assist maintenance of Accounts and Invoices email
• Transfer invoices and statements to relevant folders
• Register invoices into Jobpac noting projects, fortnightly and Office types
• Code invoices in Jobpac - checking if no delivery docket noted and should be to send query first
• Follow up on queried and unapproved invoices
• Assist creditor monthly reconciliations
• Assist fortnightly payment checking
• Assist monthly payment runs
• Ad hoc payment runs
• Creditor creation
• Liaise with Creditors for unpaid invoices
• Liaise internally for unpaid invoices
• Liaise with Creditors for queried invoices
• Liaise internally for queried invoices
• Process credit card transactions
• Reconciliation credit card transactions
• Reconciliation of bank statements
• All above for both Contracting and Mira

CORE COMPETENCIES

Communication

• Ability to communicate effectively, on all levels, with the wide range of people both internally and externally
• Be and advocate for McNally and the journey that it’s on

Team work

• The ability to display leadership in a team environment
• Inspire the team and work collaboratively to achieve project targets and overall company goals

Problem solving

• Be able to apply practical and common-sense approach to problem solving within your area of expertise to obtain the best result for the company and individuals involved
• Identify sticking points or risk areas of the business and provide recommendations of improvements
• Show the ability to be able to manage your time effectively and prioritise your work schedule to maximise the output to the benefit of the Company
• Display a high level of planning and organisational skills that ensures that tasks and projects are completed with-in time frames nominated
• Competency levels in:
• MS Outlook
• Word
• Excel
• Bizprac
• Document Locator
• Self-identify areas of learning required and then report to Managing Director
• Be prepared to undertake skills training as identified
• Follow effectively safety plans, programs and systems
• Advise on inconsistencies and needs of said plans
• Follow effectively quality plans, programs and systems
• Advise on inconsistencies and needs of said plans

QUALIFICATIONS & EXPERIENCE

• Pre-Tertiary qualifications in Finance and Accounting or a related field
• Experience with working external stakeholders

PERSONAL ATTRIBUTES

• Excellent written and verbal communication and listening skills
• Self-motivated and ability to work autonomously
• Developing skills at problem solving, critical analysis, creative thinking and providing tailored solutions
• Excellent organisational and time management skills, to meet competing deadlines
• Excellent interpersonal skills
• Proven ability to develop positive and co-operative relationships with both internal and external stakeholders