Senior Finance and Administrative Assistant

Job Title

Senior Finance and Administrative Assistant Job Description Summary

Job Description

Scope for SFAA (replacement)

TypesDutiesDateline

• 1)Finance Closing FER counterDaily
• Counting Cash Box after duty cashier task
• Printing of Day End closing Reports to check and tally with cashier amount such as Cash, Credit card, Cheque & Nets.
• 2)General Duties – Answer Phone Calls & Counter Duty (half day counter or half day phone call duty)Daily
• FER collection/Issue Permit/ Instalment Plan/Resale/Enquiries/Day end closing
• Assist resident to apply or terminate Giro/RCCS applications
• Photocopy and filing Permit & Tax invoice by serial number & monthly
• Answer calls received from call centre on TC queries for NSS
• Update the memo for each transaction
• Assist resident to appeal waiver form for resident to fill up and update memo
• Putting up journal and manual adjustment whenever necessary

Handle Courier Bag

• Preparing Duty Roaster for NSS finance to have smooth operation for counter cashier & phone dutiesMonthly
• Checking Daily End Summary report to make sure with FAA/PM/FAM signature
• 3)Account payable
• In-charge for Lift Work Order, Invoices & Term Contract for Lift Vendors assignedAs & when
• Preparing a list and Works order document with PM signature to PA Kathy for Chairman signature with Works order amount above 10K.
• Email to LMU/contractor for those outstanding invoices for Works Order.
• Keying invoices for Works Order and Term Contract invoices.
• Update LRF Works Order issued in Sharepoint Excel
• Update & keep track on monthly maintenance invoices for LRF in sharepoint excel spread sheet.
• Checking and Post for IEMS invoices.
• Preparing PVs and attachment to be attached in TCMS3 for Lift Work Order, Invoices & Term Contract for Lift Vendors assigned.
• Counter check Peer's payment vouchers prepared.

1. Creditors' Reconciliations per assigned VendorsMonthly
2. Monitor NSS Permit and pass inspection form for PO Weekly
3. Other adhoc & tasks as assignedAs & when

INCO: “Cushman & Wakefield”