Property Sourcing & Due Diligence VA (Australian Buyers Agency)

About the Role

We are seeking an experienced and proactive Property Sourcing, Business Development & Administration Virtual Assistant to join a fast-growing Australian Buyers Agency.

In this dynamic position, you will combine expertise in property sourcing, due diligence, business development, and administrative support. You will be instrumental in guiding clients through every stage of the property purchasing journey, while also fueling business growth by building and nurturing relationships with key referral partners.

The ideal candidate has authentic Australian Buyers Agency experience, enjoys in-depth property research, demonstrates meticulous attention to detail, and has a successful track record of generating referral opportunities through outbound business development efforts.

Key Responsibilities

Property Sourcing & Due Diligence

• Conduct suburb and property research aligned with client investment goals.
• Source suitable properties that match client briefs.
• Coordinate due diligence activities, such as:
• Building & Pest Inspections
• Strata Reports
• Title Searches
• Council Checks
• Book inspections with selling agents and property managers.
• Liaise with real estate agents and other stakeholders throughout the purchase process.
• Support clients through all stages of their property buying journey.
• Maintain accurate records and adhere to established workflows and SOPs.

Business Development & Client Support

• Proactively build and maintain relationships with mortgage brokers, financial planners, and referral partners.
• Conduct outbound outreach to generate new referral opportunities.
• Manage client communications and CRM activities using GoHighLevel (GHL).
• Oversee the client journey from enquiry to onboarding.
• Prepare and distribute newsletters and client communications.
• Assist with scheduling and managing social media content.
• Provide general administrative support as needed.

Essential Skills & Experience

• Previous experience working with an Australian Buyers Agency.
• Proven expertise in property sourcing and suburb research.
• Experience coordinating property due diligence and providing purchase support.
• Demonstrated success in proactive business development and building referral partnerships.
• Strong proficiency in GoHighLevel (GHL) for CRM, pipeline management, and client communications.
• Excellent written and verbal English communication skills.
• Highly organised with exceptional attention to detail.
• Ability to manage multiple priorities and work independently.

Highly Regarded Experience With

• GoHighLevel (GHL)
• PriceFinder
• Archistar
• Htag
• Microburbs
• Monday.com

What We're Looking For

We’re looking for a resourceful, proactive, and relationship-driven individual who excels at researching investment opportunities, coordinating due diligence, building referral networks, and providing an outstanding client experience from initial enquiry to settlement.