About The Role

Position Overview

We are a construction and specialty contracting company looking for an experienced Recruiter to manage the full recruitment cycle for office, administrative, and remote-eligible roles across the organization. This position works closely with hiring managers and our talent sourcer to move qualified candidates efficiently through the pipeline — from application review and phone screening through offer issuance and onboarding handoff.

This is a supporting role in a structured hiring function: you conduct independent phone screens and provide hiring managers with well-documented recommendations, but the hiring decision remains theirs. Compliance is everything in this role. Demonstrated working knowledge of US employment law and EEO-compliant interviewing practices is the single most important qualification — not optional, not preferred, required.

You will manage a focused workload of 2 to 4 open requisitions at any given time, keeping each one moving with organized records, timely candidate communication, and clean documentation from first contact through close.

Key Responsibilities

Application Review & Candidate Management

Review, process, and disposition incoming applications across all assigned requisitions
Keep candidate records accurate and current in the applicant tracking system — every action documented as it happens
Evaluate and advance candidates handed off by the talent sourcer, maintaining consistent standards across all sources
Maintain requisition tracking and report on pipeline status, time-to-fill, and screen-to-interview conversion on a regular basis

Phone Screening

Conduct independent phone screens using role-specific criteria developed in coordination with hiring managers
Apply consistent question sets across every candidate for a given requisition — no variation that could create compliance exposure
Document screen results accurately and completely for every candidate evaluated
Make clear, well-supported advancement or declination decisions at the screen stage based on documented criteria

Interview Coordination & Hiring Manager Support

Schedule and coordinate interviews between candidates and hiring managers, managing calendar logistics and sending confirmations to all parties
Provide hiring managers with written screen summaries, side-by-side candidate comparisons, and clear recommendations — while leaving the hiring decision entirely to them
Respond promptly to hiring manager requests for candidate information, pipeline updates, or documentation

Candidate Communication

Serve as the primary point of contact for all candidates throughout the process — status updates, interview logistics, and timely, professional dispositions for those not moving forward
No candidate goes without a response — every person who enters the pipeline receives a clear, professional communication at every stage
Represent the company well in every interaction, whether advancing or declining a candidate

Offer Letters & Pre-Employment

Prepare and issue offer letters using company-approved templates, only after receiving written authorization from the hiring manager
Coordinate pre-employment steps and hand off accepted candidates cleanly to the onboarding team
Ensure offer documentation is complete, accurate, and filed correctly

Compliance & EEO Practices

This is non-negotiable. Every candidate interaction must be defensible.

Apply US employment law and EEO-compliant practices in every candidate interaction without exception
Use consistent question sets, document rationale for all advancement and declination decisions, and make no prohibited inquiries at any stage
Flag any compliance concern, unusual candidate situation, or ambiguous hiring manager request to the Recruitment Manager immediately — do not resolve it independently
Ensure every requisition can withstand a compliance review because the process was applied evenly and recorded as it happened

Required Qualifications

3 or more years of recruiting experience including candidate screening, interview coordination, and applicant management
Demonstrated working knowledge of US hiring law and EEO-compliant interviewing practices — this is the single most important qualification for this role
Excellent spoken and written English — confident and professional conducting phone screens with US-based candidates
Hands-on experience with an applicant tracking system and disciplined, accurate data entry habits
Availability to work a consistent daily overlap with Arizona business hours (MST)
Reliable high-speed internet, a quiet dedicated workspace, a quality headset, and a backup internet or power plan
Strong organizational skills, proactive follow-through, and a habit of documenting decisions as they happen

Preferred Qualifications

Prior recruiting experience supporting US-based employers — US recruitment experience is highly preferred due to the compliance requirements of this role
Full-cycle recruiting experience from application intake through offer acceptance
Construction, skilled trades, or specialty contracting recruiting background
Experience recruiting for office, administrative, and professional roles in a corporate or agency environment

What Success Looks Like

Hiring managers consistently receive short lists of qualified, well-documented candidates without having to chase for information
No candidate goes without a response — ever
Every requisition can withstand a compliance review because the screening process was applied evenly and recorded as it happened
The pipeline is always current, the ATS is always accurate, and the Recruitment Manager is never surprised by a gap or a delay