About The Role

The Administrative Assisant provides administrative support to one or more executives (President, COO, CFO, CNE, CNO or VP) in order to facilitate Facility/System functions/operations. Must (a) function with minimal direction, discretion (confidentiality); (b) demonstrate independent judgment; (c) possess excellent organizational skills; and (d) have exceptional verbal/written communication skills. Completes established competencies for the position within designated introductory period. Performs other related duties as assigned.

General Functions

Organizes daily activities to eliminate unnecessary disruption of executives’ workday and to facilitate smooth office operations/activities
Acts as a liaison between executives and other staff members, vendors, physicians, patients and patients’ family members
Communicates effectively, verbally and in writing, with all levels of staff, physicians, patients, and patients’ family members
Maintains accurate appointment/meeting calendar
Coordinates, organizes and plans events (meetings, retreats) including travel, lodging and activities
Performs basic information gathering and analysis and/or forecasting as directed
Assists in developing, preparing/editing correspondence (i.e., memos, letters); and/or reports
Assists in developing and/or updating departmental policies, procedures, job descriptions, etc.
Screens telephone calls and appropriately handles calls regarding patient, family and/or physician concerns; greets visitors in a friendly and timely fashion
Maintains an orderly, up-to-date filing system and is able to readily retrieve documents
Assists other Executives during the absence of their administrative support person
Performs general office duties such as handling incoming/outgoing correspondence, prioritizing in order of urgency/importance to facilitate processing; order supplies, publications; subscription renewals, etc.
Utilizes resources efficiently and effectively
Maintains safe environment
Participates in Performance Improvement activities

MINIMUM EDUCATION : High School Graduate or equivalent

PREFERRED EDUCATION : Associates Degree

MINIMUM EXPERIENCE : 7 years as an administrative secretary in a professional business setting
PREFERRED EXPERIENCE : Experience in healthcare environment
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