About The Role

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

What you'll do

Project Coordination and Communication

Provide comprehensive administrative and coordination support to assigned project teams; ensuring project

tasks are completed accurately, on time, and to a high standard

Maintain project documents, work instructions, trackers, reports, and correspondence as required
Use approved software tools and templates to maintain assigned reports, dashboards, trackers, and/or

spreadsheets with strong attention to data accuracy and consistency

Assist with project scheduling activities, including tracking upcoming and overdue actions, following up with

team members, and supporting resolution

Support project cost tracking, budget monitoring, expenditure recording, and forecasting activities related to

cost control

Interface with accounting/finance teams to support compliance with invoicing requirements; assist with invoice

preparation and facilitation of timely payment using PO system

Maintain accurate logs for project expenses and related documentation in line with governance and audit

requirements

Coordinate logistical requirements for the project team, including travel arrangements (with relevant H&S

considerations where applicable) and meeting/boardroom bookings and setup.

Assist in the development of presentations and materials for meetings, conferences, and project reviews.
Plan work schedules to balance peak and slack periods; prepare for unexpected priorities and changing

requirements.

Coordinate project closure activities including archiving documentation and collating client feedback
Support lessons learned documentation, sub-consultant evaluations, and project experience profiles as

required

Ensure project records are complete, accurate, and readily retrievable for audit or future reference
Understanding and use of new ERP system.

Continuous Improvement & Team Contribution

Take initiative and display a strong drive for achievement; be accountable, committed, and dependable in

delivering best possible results

Be proactive to suggest improvements in processes and efficient ways of working
Ensure consistency and quality by checking own work and assisting in reviewing team’s work output

Success Measures

Accurate, compliant, and well-maintained project documentation, logs, and records
Timely and reliable support to Project Managers and technical teams
High-quality reporting outputs (dashboards, trackers, and progress reports) delivered on schedule
Smooth coordination of meetings, logistics, and stakeholder communications
Positive stakeholder feedback and demonstrated contribution to workflow and team efficiency

What we will love about you

Higher Diploma / Diploma or above in Business Administration, Project Management, or related disciplines
With 3 to 5 years of relevant experience in project administration, project coordination, or

secretarial/administrative support

Exposure to engineering, construction, consultancy, or professional services environments is preferred
Fresh graduates with strong administrative aptitude may be considered (role dependent).
Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)
Able to prepare professional-quality reports, presentations, and client-ready documentation
Strong organisational skills, attention to detail, and ability to manage multiple tasks and deadlines • Effective communication, coordination, and stakeholder management skills
Self-initiative, independent, and responsible; able to work proactively with minimal supervision
Good command of English and Chinese
Preferred knowledge and exposure:
Project management or project controls
Experience supporting proposals/tenders and project deliverables
Familiarity with document control systems or project management platforms

Imagine a better future for you and a better future for us all.

Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can. Apply today .