About The Role

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

What you'll do

Incorporate a customer centric and service excellence approach in all interactions, operating with

professionalism and integrity.

Respond promptly and accurately to email and phone enquiries from both external and internal

customers, ensuring confidentiality is maintained at all times.

Prioritise work to ensure query resolution is consistently within the required timeframes.
Assist the wider finance team with the provision of AP information as required, to support project

billing, cashflow forecasting and month end reporting.

Build connections with the wider finance team and WSP colleagues and seek opportunities to

strengthen the knowledge of AP related policies and procedures across the business.

Provide information to assist with internal audits as required within the NI-52-109 control

framework.

Assist with the onboarding of vendors, ensuring proactive and accurate communication with both

vendors and WSP colleagues, ensuring onboarding processes are strictly adhered to.

Assist with delivering Accounts Payable training for team members, as required.

Invoice Processing and Payments

Maintain current knowledge of the Delegations of Authority and account coding, ensuring invoices

are appropriately coded and approved.

Accurate and timely processing of supplier invoices, expenses and direct debit files.
Prompt and accurate filing of invoices and all related documentation.
Prepare payment batches for approval, ensuring they are reviewed and finalised without error.

Coordinate to ensure any queries are answered and approvals are completed within the required timeframes.

Review WSP bank accounts and assist with coding of payment transactions as required.
Verify vendor accounts by reconciling monthly statements.
Ensure receipting is processed accurately and within required timeframes.
Assist and support the expense management function, as required.
Be a team player, assisting with other AP processes, as required.
Actively seek and deliver continuous improvement through process and system efficiencies,

including assisting with projects as required.

Expense Management System Administration

Provide the primary support for employees in relation to expense management system and processes

e.g. Queries on using the expense system, coding etc.

Maintain accurate and up to date administration of the expense management system, including

mapping delegations, preparation of extracts for cash/PCard expenses, identification of issues and risks.

Maintain current knowledge of the Delegations of Authority, ensuring expenses are appropriately

coded and approved.

Analyse the expense management system for opportunities to improve purchasing decisions and/or

reduce system risks.

Analyse transactions, ensuring correct documentation and approvals are provided.
Maintain awareness of new trends and developments related to the system roadmaps incorporates

new developments as appropriate.

Seek opportunities for improvements in procedures, with subsequent recommendations and

implementation where approved.

Ensure regular audits are undertaken and outcomes reported to management, including providing

information to assist with internal audits as required within the NI-52-109 control framework.

Run regular exception reports, e.g. as against policies and procedures, and take appropriate action.
Prepare reports and analysis of expenses, and usage outcomes and performance.

What we will love about you

Preferably minimum of 3 years of Expense Management

and/or Accounts Payable experience within a large organisation.

Relevant tertiary qualification preferred.
Experience working within a large organisation in a

customer focused role.

General accounting knowledge, including Accounts Payable, Accounts Receivable, Expense Management and reconciliations.
Excellent accuracy and attention to detail.
Good analytical and problem-solving skills.
Excellent communication skills, including the ability to clearly present ideas and information.
Able to work effectively and competently with people at all levels; within and external to the organisation.
Computer literate; proficient in Windows, MS Word/Excel other Microsoft Office applications and online banking.
Models WSP Guiding Principles.
Strong organisational ability to optimise and prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion.
Commercial and a level of maturity needed to understand business needs and drivers.
Client centric approach.
Resilient, comfortable with change and ambiguity.
Ability to work collaboratively and demonstrated capability

to perform effectively as part of a team across a matrix type structure.

Results orientated, with a reputation for, and demonstrated achievement of, key strategic priorities.
Active commitment to continuous personal improvement.
A team player and considers the views of others.
Ensures that confidentiality is respected and maintained at all times.
High levels of motivation and energy.
Consistently demonstrates trustworthiness, integrity, professionalism and honesty.
High emotional intelligence and self-awareness of strengths and potential areas for development.

Imagine a better future for you and a better future for us all.

Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can. Apply today .