About The Role

STATEMENT OF PURPOSE

To provide administrative support and coordination in the areas of corporate governance, subsidiary management, contract administration, finance, insurance, real estate development, franchise development, and litigation management for Carlisle and its affiliates

ACCOUNTABILITIES

Corporate

Assist with and track the formation and dissolution of affiliate entities
Obtain FEIN and F&E account for new affiliate entities
Oversee the filing of state annual reports for Carlisle and its affiliates
Maintain the organizational structure charts for Carlisle and its affiliates
Maintain and coordinate the corporate minutes of Carlisle and its affiliates
Maintain legal entity database

Finance

Assist executive team and corporate attorneys with due diligence and closing of corporate financing transactions
Maintain closing binders of corporate financing transactions in an organized manner

Real Estate

Assist executive team and corporate attorneys with due diligence and closing of real estate transactions, mergers and acquisitions
Obtain and coordinate required closing documentation as requested by lender(s)
Calculate and track due diligence timelines per real estate purchase and sale contracts
Prepare and maintain contract status report for executive team
Maintain closing binders of real estate transactions, mergers and acquisitions in an organized manner
Maintain real estate database

Development

Track status of store development as required by Wendy’s Development Agreement

Franchise

Assist in preparation and submittal of required documentation to Wendy’s International for issuance of Franchise Agreements
Track expiration and renewal dates for Franchise Agreements
Coordinate and maintain franchise files in an organized manner
Maintain franchise agreement database

Lease Management

Track rent ramp-ups, notice requirements and expiration of intercompany and third-party store leases
Prepare intercompany leases and intercompany lease termination agreements
Coordinate and maintain intercompany and third-party lease files in an organized manner
Maintain intercompany and third-party lease database

Insurance

Maintain exposure data schedule of properties for insurance renewal purposes
Assist with annual insurance renewals for properties
Obtain flood insurance when required, as well as tracking renewal and/or cancellation dates
Obtain required surety bonds, as well as tracking renewal and/or cancellation dates
Act as liaison with insurance brokers when acquiring/selling properties and opening/closing stores
Obtain and track certificates of insurance for lessors as required under third-party leases

Legal

Receive and process service of process lawsuits, garnishments, subpoenas, and other legal matters
Act as corporate liaison with insurance company and defense counsel on litigated matters
Research and coordinate responses to discovery in litigation

Coordinate corporate depositions in litigation

Coordinate and maintain legal files in an organized manner
Maintain litigation database

Administrative

Perform research and other job-related duties as assigned

Knowledge

Must be proficient in all Microsoft products
Working knowledge of contracts administration, real estate administration, and litigation
Excellent organizational skills
Outstanding oral, written, presentation and analytical skills

Other

Must be a self-starter, able to work independently with limited supervision, and multi-task while maintaining strict confidentiality in a fast-paced, often stressful and constantly changing environment
Must have the ability to prioritize workload to meet deadlines and work well in a team environment
Database management experience is required

Education

Associate’s degree in paralegal studies or paralegal certificate from an ABA approved program and five or more years of experience in a related position is required