Bid Coordinator

ECAM and Crisis24 are proud members of the GardaWorld family , one of the world’s largest privately-owned security and risk management organizations. Together, we deliver comprehensive solutions that keep people and businesses safe across the globe.

Crisis24’s Crisis Security Consulting (CSC) team is seeking a Bid Coordinator to join our Commercial Support Team (CST) based in Manila . We are seeking a highly organized detail-oriented Bid Coordinator to support RFP / Proposal responses for CSC globally, as well as client onboarding, supplier registrations and procurement portal management.

The successful candidate will be responsible for managing CSC's registrations, ongoing compliance and RFP responses across client procurement and supplier portals globally. This role will act as the central point of coordination between CSC's client-facing teams, procurement contacts, finance, legal, compliance and operations teams to ensure that CSC is correctly registered, approved and enabled to respond to RFPs, receive purchase orders, submit invoices and maintain good standing with key clients.

Job Highlights

• -Day 1 HMO for you and two (2) of your dependents.
• -Annual and Performance Based Salary Increase
• -Additional Leave Credits

Duties & Responsibilities

RFP and Proposal Support

• End-to-end bid management of strategic RFP responses across all CSC service lines, owning regular check ins and kick-off calls
• Reviewing and summarizing requirements, defining workflows, and aligning responsibilities with SMEs.
• Collating CVs, case studies, credentials and legal commentary in line with RFP requirements
• Collaborate with the global consulting team s to support best practices for procurement portal management, supplier onboarding and RFP coordination
• Assembling and finalizing compelling and compliant responses
• Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.
• Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.

Client Procurement Portal Management

• Manage CSC 's supplier registrations across client procurement platforms
• Maintain accurate and up-to-date company profiles on client portals, including business details, service categories, banking information, tax information and contact points.
• Act as a key point of contact for CSC’s global consulting teams to support RFP / Proposal responses
• Monitor portal notices , renewal requirements, compliance questionnaires and document expiry dates.
• Troubleshoot portal access, user permissions, account activation, password reset and workflow issues.
• Maintain a central tracker of all active, pending, expired and at-risk client portal registrations.
• Align procurement portal management and supplier onboarding activities with the overall commercial objectives , growth strategy and operational priorities globally
• Develop and maintain standard operating procedures for client procurement portal management
• Partner with the global teams on RFP best practice evolution and professional development initiatives
• Stay informed of procurement regulations, compliance requirements and evolving portal standards
• Coordinate with Legal, Compliance, Finance, Tax, HR, IT and other internal teams to obtain information to maintain current and accurate corporate documentation required by client procurement teams
• Coordinate with other internal teams to complete new supplier onboarding requests from clients.
• Support continuous improvement initiatives to streamline vendor onboarding, registration tracking and portal administration processes.

Qualifications

• 1-3 years' experience in procurement operations, vendor registration, supplier onboarding, bid support, sales operations, finance operations or commercial administration.
• Experience working with large corporate, government, semi- government or professional services clients globally
• Hands-on experience with procurement or supplier portals such as SAP Ariba, Etimad, Coupa, Oracle iSupplier , Jaggaer, Tejari , SAP Fieldglass or similar platforms.
• Strong understanding of vendor onboarding requirements, compliance documentation and procurement workflows.
• Experience working in a professional service , consulting, financial advisory, risk advisory, legal, accounting or multinational environment would be advantageous .

Preferred

• Bachelor's degree in business administration, finance, procurement, operations or related field.
• Procurement, supply chain, project management or business operations certification would be helpful but is not essential.

• Why join ECAM ?
• At ECAM , we invite you to make a difference. Take over a position that creates community impact.
• Get to work with skillful team members and experience limitless growth.
• Choose to be exceptional and be part of the never-ending cycle of innovation, transformation and evolution of surveillance technology.