Sr. Accounts Payable Specialist

We are seeking an experienced and detail-oriented Senior Accounts Payable Specialist to join our Accounting team. The Senior AP Specialist will oversee the day-to-day accounts payable process, ensuring invoices are accurately reviewed, coded, approved, and paid in a timely manner. This position will also assist with vendor management, account reconciliations, month-end close, and process improvements. 

 

Job responsibilities: 

• Manage the full-cycle accounts payable process, including invoice receipt, verification, coding, approval, and payment. 
• Provide leadership and guidance to AP Specialists. 
• Oversee the AP inbox, assigning emails to team members according to their responsibilities. 
• Coordinate and execute weekly payment runs and biweekly employee expense reimbursements. 
• Generate and review "Invoices Not Received" and "Received Not Invoiced" reports during month-end close. 
• Reconcile vendor statements, resolve discrepancies promptly, and maintain strong vendor relationships. 
• Support the preparation of 1099 filings and manage vendor W-9 documentation. 
• Assist with annual financial audits by providing necessary documentation and support. 
• Uphold a high standard of customer service by consistently demonstrating respect, empathy, and professionalism in all interactions. 
• Manage and support various ad hoc financial processes and projects as required.  

Education, Experience, Knowledge, Skills and Abilities: 

• A strong understanding of accounting principles, bookkeeping, and financial reporting. 
• High school diploma required, bachelor’s degree in accounting, Finance, Business Administration or related field preferred.  
• 7+ years of A/P experience 
• Experience with ERP systems, preferably Microsoft Dynamics GP and NetSuite; familiarity with Ramp or Coupa is a plus. 
• Excellent verbal and written communication, and interpersonal skills 
• Experience with multi-company entities and inter-company transactions 
• Attention to detail and well-developed time management skills 

 

We Offer

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program