Executive Assistant

Number of Hours per Rotation: 37.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Human Resources Exemption: No

Job Description: The Executive Assistant is directly accountable to the Vice President of the Saskatchewan Health Authority, providing executive & project support in a one to one working relationship. Serving as the primary contact for internal & external stakeholders, the Executive Assistant acts as a liaison with the portfolio, Senior Leadership Team & Office of the Chief Executive Officer. The role supports the efficient operation of the Vice President's portfolio & Executive Office through timely & effective administrative support. Working collaboratively with senior leaders, the incumbent assists in achieving SHA objectives through research, analysis & the development of policies, briefings & proposals. Strong collaboration, coordination, organizational, project management & communication skills are essential. The position also coordinates workflow with Executive Office administrative staff & may provide support to the CEO, COO & other Senior Leadership Team members as required.

Education

• Bachelor of Administration (BAdmin)

Competencies

• Organizational skills - Advanced
• Planning skills - Advanced
• Written communication skills - Advanced
• Verbal communication skills - Advanced
• Interpersonal skills - Advanced

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Knowledge and Abilities

• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to frequent change and work under pressure
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Working knowledge of SHA governance/org structure/relationships
• Knowledge & experience in minute taking & synthesizing information
• Can maintain confidentiality including confidential information with discretion.
• Demonstrated approaches to problem solving w/strong decision-making capability
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to work collegially, collaboratively and build positive relationships
• Ability to be self-directed, creative, collaborative and to have sound judgement

Other Education and Training

• Previous supervisory experience is an asset
• Equivalent combination of education and experience is acceptable