About The Role

At Children’s Wisconsin, we believe kids deserve the best.

Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin: https://www.instagram.com/lifeatcw/

Responsible for planning, coordinating, and executing product, supplier, and contract conversion initiatives across healthcare facilities. This role works closely with sourcing, contracting, clinical teams, operations, distribution partners, and suppliers to ensure successful implementation of standardized products and services. The specialist manages project timelines, stakeholder communication, inventory transition activities, and post-implementation support to achieve cost savings, contract compliance, operational efficiency, and uninterrupted patient care.

Essential Functions

Lead and coordinate healthcare product and supplier conversion projects from approval through implementation and stabilization.
Develop project plans, timelines, milestones, communication plans, and implementation documentation.
Partner with sourcing, contracting, value analysis, clinical, and operational teams to execute conversion strategies.
Serve as the primary point of contact for suppliers, distributors, and facility stakeholders during conversions.
Monitor project progress and proactively identify, escalate, and resolve implementation barriers.
Analyze inventory levels and utilization data to develop product depletion and replacement strategies.
Coordinate item additions, deletions, and changes within ERP, MMIS, and procurement systems.
Facilitate inventory transitions while minimizing waste, obsolescence, and supply disruptions.
Track conversion savings, implementation metrics, contract compliance, and standardization outcomes. Provide routine status updates to appropriate stakeholders.
Support product education, training, and communication activities for end users.

Legacy Essential Functions

Maintain project documentation and records to ensure compliance with organizational policies and procedures.
Collaborate with distribution centers and suppliers to ensure product availability throughout implementation.
Participate in committees and meetings, including Value Analysis Committee (VAC) initiatives and strategic sourcing projects.
Identify opportunities to improve standardization, utilization, and supply chain processes.
Conduct post-implementation reviews to validate outcomes and identify lessons learned.
Support supply disruption mitigation efforts related to conversion projects.
Provide on-site support for conversion and implementation initiatives through travel to designated locations, as required, ensuring effective execution and stakeholder alignment.

Education

Required

Associate's Degree in Business, Healthcare, Supply Chain, or a related field. Equivalent experience will be considered in lieu of a degree.

Preferred

Bachelor's Degree in Supply Chain Management, Business Administration, Healthcare Administration, Nursing, Finance, or a related field.

Experience

Required

Two (2) or more years of experience in healthcare supply chain, sourcing, materials management, contracting, project management, or implementation support.

Preferred

Experience managing product, supplier, or contract conversion projects in a healthcare setting.
Experience working with clinicians, physicians, nursing leadership, and cross-functional teams.
Experience with ERP/MMIS systems, procurement applications, and inventory management processes.

Knowledge, Skills, and Abilities

Knowledge of healthcare supply chain operations, procurement, contracting, and inventory management practices.
Knowledge of product standardization, conversion planning, and implementation methodologies.
Understanding of healthcare clinical environments and supply utilization processes.
Ability to manage multiple projects simultaneously and meet competing deadlines.
Strong project management and organizational skills.
Strong analytical and problem-solving capabilities.
Ability to analyze utilization, spend, inventory, and compliance data.
Excellent verbal, written, and presentation communication skills.
Strong stakeholder management and relationship-building skills.
Ability to influence and collaborate across clinical, operational, and administrative teams.
Proficiency in Microsoft Excel, PowerPoint, Word, and other Microsoft Office applications.
Experience utilizing ERP, MMIS, procurement, and reporting systems.
Strong attention to detail and follow-through.
Ability to adapt to changing priorities in a fast-paced healthcare environment.
Customer-focused approach with a strong service orientation.
Ability to work independently with minimal supervision while effectively collaborating within a team environment.
Ability to facilitate meetings and lead cross-functional teams.

Required for All Jobs

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that may be requested in the performance of this job.
Employment is at-will. This document does not create an employment contract, implied or otherwise.

Work Arrangement

Hybrid position with a combination of remote and on-site work based on business and operational needs.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.