AI-Native Executive Assistant / Operations Specialist

Essential Requirements

AI & Technical Skills

• ● Strong interest in AI tools, automation, and emerging technology
• ● Experience using AI assistants such as ChatGPT, Claude, Claude Code, Codex, or
• similar tools
• ● Comfortable experimenting with new software and learning technical systems quickly
• ● Ability to understand workflows and identify opportunities for automation

Experience & Skills

• ● Previous experience as an Executive Assistant, Operations Assistant, Business
• Assistant, or similar role
• ● Strong organisational and project management skills
• ● Excellent written and verbal communication skills
• ● Experience managing multiple priorities independently
• ● Strong research skills and attention to detail

Personal Attributes

• ● High level of ownership and accountability
• ● Proactive mindset — someone who looks for what needs doing rather than waiting for instructions
• ● "Journalist mindset" — able to investigate, research, and find answers independently
• ● Reliable, organised, and detail-oriented
• ● Comfortable working in a fast-paced startup environment

Nice-to-Have Experience

• ● Experience supporting founders or senior executives
• ● Sales operations or business development experience
• ● Experience with Notion, Airtable, or similar tools
• ● Experience with workflow automation tools
• ● Familiarity with cybersecurity, compliance, or ISO 27001 processes
• ● Technical background or interest in software development

What Success Looks Like

Within the role, you will

• ● Become a trusted operational partner to the founder
• ● Own recurring workflows and ensure nothing is missed
• ● Use AI to automate repetitive processes
• ● Improve business systems and efficiency
• ● Support growth activities across sales, hiring, and operations