HR Data System Specialist (Workday)

Data Management and Reporting

•  Manages employee data accurately, including but not limited to creation, update and deletion in the HRIS
• systems (eg Mysgs, Adrenalin , HRMS)
•  Ensures that employee data is validated against employee records or documents
•  Perform data entry, updates and corrections and mass upload in accordance with established processes
•  Conduct review of integration reports between mysgs and adrenalin. Resolve / correct any failed transactioins 
• encountered within the reasonable time frame
•  Serve as HR Analyst in mysgs to review and approve data changes e.g. reporting line, cost center, attendance, 
• type except promotions and organizational changes
•  Keep track of the resignees and ensure timely recording in the monitoring and in Adrenalin to initiate the 
• clearance process
•  Liaises with the providers of HRIS systems of issues encountered in coordination with the HRIS Data Systems 
• Expert and report any critical issues to the Compensation, Benefits and Compliance Manager
•  Monitor pending issues raised with the provider and ensure its closure
•  Generate standard and adhoc reports and dashboard
•  Support workforce, headcount , turn-over and compliance reporting e.g. CS reports and other regional and 
• global reports
•  Provides day-to-day HRIS support to endusers and works closely with HR team, Payroll , IT and other 
• stakeholders and business managers to support system functionality
•  Support system upgrades , enhancement and testing activities 
•  Documents HRIS processes in coordination with HRIS Data System Expert
•  Ensures that all pertinent documents, reports required in data management are complied and submitted and 
• kept in the established repository system ( new hires and resignees , contracts and others)

Others

•  Manages RT system related to HRIS, timekeeping concerns
• o Acknowledges and assigns ticket to team members
• o Monitor status of tickets following the team’s KPI turn-around time and perform follow up
• o Provide monthly status report of tickets 
•  Assists in the roll out and implementation of HR program / system related to Compensation and Benefits
•  Conducts Shine orientation to new hires
•  Conducts refresher orientation on HRIS and timekeeping system
•  Ensures compliance with data privacy guidelines and identify any issues that may arise
•  Identifies and participates in the continuous improvement initiatives
•  Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government 
• agencies
•  Performs other duties as assigned

Quality, Safety and Health 

 Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting 

objectives including, but not limited to

• o Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• o Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by 
• actively participating in meetings, projects and events, completes required training, intervenes in unsafe 
• situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to 

HSEE

• o Responds appropriately and immediately to emergency situations and assists other staff members in 
• maintaining readiness to respond to emergencies within the workplace
• o Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner 
• and in compliance with the disposal regulations and requirements, and in accordance with SGS 
• Environmental Management System requirements
• o Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE 
• objectives in accordance with SGS Incident Reporting and Management requirements
• o Efficiently uses all equipment, including safety equipment, and company owned property in the manner 
• intended and reports any damaged / lost equipment to immediate superior 
• o Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• o Maintains awareness of the safety and health related hazards and environmental aspects and proposes 
• action plans to control the risks to immediate superior or QHSEE Coordinator
• o Actively participates in incident investigations and risk assessments as deemed necessary by SGS 
• management
• o Fulfills the requirements needed in the success of the QHSEE Management System
• o Recognizes the potential consequences of not following the established policies, procedures, and 
• guidelines, including not fulfilling the organization’s compliance obligations

Profile

•  Bachelor’s degree in Human Resources Business Administration and related field
•  At least 2-3 years experience in HRIS, HR operations, data management or systems support

 

Required Skills

• Knowledge in implementation of system guidelines
• Familiarity with the legal aspects of Human Resource Management
•  Above average oral and written communication skills
• Uphold high level of confidentiality
• Excellent time management skills
• Ability to prioritize tasks to efficiently and effectively perform assigned duties
• Detail-oriented and have the ability to multi-task
• Demonstrated strength in regulatory compliance
• Has strong sense of urgency and sound judgement
• Has initiative and resourcefulness in meeting objectives
• Ability to effectively interact with all levels of the organization
• Above average knowledge and skills in MS Office particularly in Word, Excel and Outlook Express