Global Services Associate II

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.The Global Services Advocate II will work to resolve global client inquiries, concerns and issues regarding HR, Procurement and Payroll processes and policies through multiple channels including but not limited to phone, web/portal, and chat. This person works to meet all expected service levels and business performance goals, performing a full range of services and fully documenting all cases in the Case Management system. This person supports J&J employees and the GS community regarding all inquiries related to HR, Procurement and Payroll Services, employee programs and services, process, and procedures including navigational support working with the Contact Center on critical issues.Receive inbound inquiries via multiple channels (phone, email, web-form, chat), For multiple functions (HR, Procurement, Payroll),clarify the need, answer the inquiries and assist in the resolution of concerns. Access enabling technology to complete client inquiries and transactions. Fully document all cases in case management application. Bring up complex transactions to higher tier for resolution or contact with third party vendors as appropriate. Raise client service issues to Contact Center Lead, Senior Associates / Advisors or Manager as necessary. Take ownership of all Contact Center assigned tasks, initiatives, and inquiries and ensure that they are resolved / completed efficiently and with a superior level of quality. Assist and encourage users / customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of Global Services available to them. Attend to and process customer inquiries and request by applying Global Contact standard operating procedures and using problem solving skills for resolution. Respond to requests / inquiries from customers (prioritizing as appropriate) and completes the key tasks and activities within the Contact Center in accordance with defined procedures and guidelines. Investigate issue areas and settle methods of mitigation in order to resolve problems within acceptable timeframes, routing or raising inquiries as appropriate in order to uphold effective and timely resolution. Deliver exemplary performances by ensuring all Key Performance Indicators are at goal
• Develop understanding of Global Services operations and the J&J organization. Continuously improve call handling skills, systems knowledge, and communications skills, thus, enhancing customer service levels. Identify Contact Center areas for improvement on daily operational processes and provide support to implement these initiatives by highlighting and discussing key changes/improvement programs with the Contact Center Lead, Senior Associates and Advisor. Contribute positively to a knowledge sharing environment by documenting and sharing all relevant working experiences with Contact issue resolution for knowledge database future reference. Communicate and interact effectively with customers and team members of the Global Services team(s); develop credibility and trusted mutually respected relationships with customers, supervisors, and team members. Interact and work with customers, vendors, service providers, and other third parties as applicable in relation to the activities and dependencies within the GS Contact area. Participate in any required user testing of new processes, telephony upgrades or system Required Minimum Education: Bachelor’s Degree Required Years of Related Experience: 1-2 years of related experience Demonstrates customer orientation and excellent customer service skills Strong organization skills, attention to detail and follow through to resolve any outstanding issues Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance Demonstrated understanding how work and local activities integrate with other HR functional work and in alignment with HR standards. Discretion, professionalism, confidentiality and judgment Excellent telephone manner with clear, concise and professional communication skills Ability to accurately collect information in order to understand and assess the clients’ needs and situation Will be trusted to secure and maintain confidential information Ability to prioritize workload and provide timely follow-up and resolution Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications ( e.g., MS Office, email, fax, Internet Explorer) Ability to work effectively in a fast-paced, self-directed team-based environment Enthusiastic teammate with a strong drive to create a positive work environment Ability to perform administrative activities Experience partnering internally and externally to address people-related challenges Uses a collaborative and employee and customer-focused mentality Understand short-term and long-term implications of decisions and actions Basic understanding of business, financial and organizational factors in relation to HR activities Experience with tools to report data, track and analyze trends and CRM ( SalesForce preferred ) Deliver exceptional service through tools and processes; experience suggesting areas for improvement on to support continuous improvement efforts
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