About The Role

Employment Type: Full-Time

Position: Bookkeeper / Construction Administration Specialist

Seeking a highly organized and detail-oriented Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business.

This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows.

The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced construction environment.

Key Responsibilities

Bookkeeping & Financial Management

Maintain accurate financial records in QuickBooks.
Process accounts payable and project-related expenses.
Reconcile accounts and financial transactions.
Process vendor and subcontractor invoices.
Support payroll processing activities.
Assist with month-end bookkeeping and reporting.
Prepare documentation for year-end accounting reviews.

Construction Administration & Buildertrend

Maintain project information within Buildertrend.
Upload invoices, receipts, project documentation, photos, and supporting files.
Ensure project records are accurate and organized.
Track project costs and support job costing initiatives.
Assist in improving operational workflows and project visibility.

Client Billing & Project Reporting

Support monthly billing activities.
Prepare project cost tracking reports.
Generate budget utilization and project financial reports.
Ensure project expenses align with client billing

We are looking for

Has strong bookkeeping fundamentals and QuickBooks expertise.
Understands how financial processes support construction projects.
Can work independently and proactively identify issues.
Is highly organized and comfortable managing multiple priorities.
Has experience supporting operational and project-based environments.
Takes ownership of responsibilities and follows through with minimal oversight.

Must Have the following

✅ Minimum 3 years of hands-on bookkeeping experience
✅ Strong and recent QuickBooks experience (daily use in a bookkeeping/accounting capacity)
✅ Construction industry and Buildertrend experience
✅ Experience processing invoices, vendor payments, expense tracking, and account reconciliations
✅ Excellent attention to detail with a proven track record of financial accuracy
✅ Strong organizational skills and ability to manage multiple tasks independently
✅ Excellent written and verbal English communication skills
✅ Ability to work with minimal supervision and meet deadlines consistently

Highly Preferred (Strong Advantage)

⭐ Construction industry experience
⭐ Buildertrend experience
⭐ Construction accounting and job costing knowledge
⭐ Experience supporting project managers, estimators, or construction operations
⭐ Experience with contractor billing and subcontractor management