About The Role

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Responsibilities

Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
Receive and screen phone calls and redirect them when appropriate
Maintain executive’s agenda, assist in planning schedules, appointments and meetings.
Attend meetings, keep minutes and follow up on action items.
Handle and prioritize all outgoing or incoming correspondence
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Oversee and manage social media profiles of executive.
Coordinate and oversee special projects as directed by executive management.
Degree in business administration or relative field
Proven experience as executive secretary or similar administrative role
Proficient in MS Office, ERP Software and Social Media Platforms
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Should be fluent in German or Dutch language