Administrative Assistant

Job Purpose

The Administrative Assistant i s responsible for providing professional, confidential, efficient and effective administrative and facilities support to the PR Angola office .

Key Duties and Responsibilities

1. Providing administrative support to the Country Manager and other staff members

• Ensuring that filing systems are structured and up to date and as per PR Angola standards
• Collating credit card summaries and facilitating new employees credit card application process.
• Facilitating the distribution of documents and emails to the relevant parties
• Handle correspondence on functional matters to and from the Country Manager /Managers as delegated
• Maintaining a calendar of key dates for events taking place and the boardroom calendar
• Ensuring that routine administrative duties are properly and timeously completed
• Ensuring the maintenance of all office supplies, equipment and furniture
• Organizing regular testing of electrical equipment
• Ensuring the office is clean and tidy at all times
• Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant
• Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting
• Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola
• Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors )
• Responsible for all PO (Purchase Order) administration for the PR Angola office

1. Personal Assistant to Country Manager

• Assisting the Country Manager with report writing, implementing systems and procedures
• Managing the Country Manager’s diary by scheduling meetings and informing him of upcoming meetings
• Taking minutes for the Country Manager’s meetings where relevant
• Preparing presentations on behalf of the Country Manager (where relevant)
• Ensure that the contact list for the Country Manager is maintained and up to date
• Ensuring the Country Manager’s home bills and repairs and maintenance are done on time
• Ensuring that the Country Manager’s expense reports are prepared in a timely manner

1. Stakeholder Engagement & Compliance - Foster strong relationships with internal and external stakeholders

• Enquir i es from Managers and other employee replied courteously with no delay
• Enquir i es from external person handled professionally and responses (Oral / written) arranged
• Maintain productive relationship with external stakeholders
• Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per C ountry/ G roup protocols

1. Ad hoc Tasks

• Support and implementation of S&R objectives
• Support and implementation of H&S objectives
• Assist HR with onboarding of new employees and ensure tools are available before new join starts
• Assist HR in organising employee engagement sessions/events

Key Competencies and Experience

• Bachelor’s degree in business administration or related field
• Three (3) years working experience in a similar role
• Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Planning and organizing skills
• Time management skills
• Ability to maintain confidentiality
• Interpersonal skills
• Verbal and written communication skills
• Ability to pay attention to detail
• Ability to maintain confidentiality
• Ability to take initiative and be pro-active
• Ability to be flexible and adaptable
• Language Proficiency: English and Portugues

Job Posting End Date

Target Hire Date

2026-10-01

Target End Date