Manager of Administrative Services

Role Responsibilities

• Provides oversight and leadership for assigned departments and functions within Administrative Services.
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
• Provides leadership, training, and operational support for Program Assistance services throughout the agency.
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services..

Role Requirements

• High School Diploma or GED required; Bachelor’s Degree in business administration, management, transportation, logistics, or a related field preferred.
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
• Supervisory or management experience preferred.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
• Extensive knowledge of Microsoft Office applications.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to manage multiple priorities and work collaboratively across departments.
• Ability to maintain a high level of professionalism and discretion when handling confidential information.
• Valid New York State Driver’s License.
• Ability to respond to operational emergencies outside of regular business hours when necessary.

SALARY 66,300 -71,400

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance