Company Name: ONE Manila Marketing and Commercial Center (OMMC)

Location: 8912 Asean Ave. corner Pres. Diosdado Macapagal Blvd. Aseana City, Parañaque City, Metro Manila

Position Title: Admin Associate

Work Set-up: Hybrid

QUALIFICATIONS:

• Candidate must possess at least a Bachelor’s/College Degree from any reputable schools/universities, preferably in Marketing.
• Background in containerized cargo shipping industry is an advantage
• Responsible and with good leadership, management and organizational skills
• Highly skilled and efficient in using MS Office
• Problem solving, verbal/written communication skills.
• Ability to formulate strategies, conduct research and analyze market and locate new opportunities
• Ability to work with people at all levels; ability to work individually and as a part of a team.
• Ability to multitask, prioritize, have high level of accuracy and be detail oriented.
• Fresh graduates/Entry level applicants are encouraged to apply.

DUTIES AND RESPONSIBILITIES

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Proactive, organized approach to multitasking.
• Familiarity with office management procedures and basic accounting principles
• Create and maintain monitoring file; create letters, reports, purchase orders, change orders and their respective attachments, reimbursement requests, and pay requests.
• Greeting office visitors and directing them to the appropriate parties.
• Answer and direct phone calls or take messages for appropriate parties.
• Coordinating schedules and managing calendars for multiple parties in case of conflicts to teams.
• Correspond on call inquiries, messages, email inquiries of vendors and employees as needed.
• Coordinate invoice routing and monitor payments to vendors.
• Sorting and maintaining documents of employees, vendors and of the company.
• Proofread and analyze contracts, documents for proper endorsement.
• Drafting letters and reports.
• Verify insurance proposals and follow up to ensure proper coverage is in place.
• Assisting employees for I.T. related concerns.
• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
• Researching, checking, overseeing, spear-heading company event.
• Monitoring and assist renewal of company government documents.
• Assist foreign expatriate such as visa processing, requirements, condominium, car, and other administrative duties.
• Assist secondees and employees for business trip on administrative duties.
• Maintaining, repairing, or replacing office equipment.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.