This is a remote position.

Role Name: Administrative Assistant

Schedule:

• 20 hours a week. Monday to Friday 8 AM to 12:30 PM 30 minute unpaid break

Client Timezone: Brisbane

Client Overview

Join an innovative property design firm at the forefront of creating custom housing solutions. This dynamic company specializes in developing plans for unique rental properties, conducting in-depth research on potential building sites, and managing a portfolio of exciting projects. Be part of a team that’s shaping the future of residential design and property development.

Job Description

As an Administrative Assistant, you’ll be the backbone of our operations, ensuring smooth day-to-day functioning while supporting our creative team. You’ll manage communications, conduct vital research on potential building sites, and assist with financial tasks. This role offers a unique blend of administrative duties and involvement in the property design process, providing an exciting opportunity to grow your skills in a fast-paced, creative environment.

Responsibilities

• Manage and organize email communications, responding to basic inquiries and filtering important messages
• Handle calendar management, scheduling appointments and coordinating meetings
• Conduct thorough research on specific properties and building sites, following established company processes
• Perform basic reconciliation and invoicing tasks using Xero accounting software
• Join client meetings via Zoom, taking detailed notes to support project progress
• Assist with general administrative tasks, supporting the team’s efficiency and productivity

Requirements

• Excellent organizational skills with the ability to manage multiple tasks efficiently
• Strong written and verbal communication abilities
• Proficiency in email management and calendar scheduling tools
• Basic understanding of accounting software, preferably Xero
• Ability to conduct online research effectively and accurately
• Familiarity with Zoom and experience in taking comprehensive meeting notes
• Attention to detail and ability to work independently in a remote setting
• Enthusiasm for learning about property design and development processes
• Familiarity with managing social media (IG) a plus