Administrative Assistant

JOB DESCRIPTION:

• Provides administrative support to ensure efficient operation of office
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filling, typing, copying, binding, scanning, etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Supports team by performing tasks related to organization and strong communication
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Provides information by answering questions and requests
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders of supplies
• Contributes to team effort by accomplishing related results as needed

JOB QUALIFICATIONS:

• Bachelor’s degree in business, marketing, economics, or related field
• With at least a year of administrative assistant experience
• Experience in processing of the permits (e.g., business permits, occupancy permit, etc.)
• Experience in processing of insurance policy (e.g., CGL Insurance, Car Insurance etc.)
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Prior administrative experience
• Excellent computer skills, especially typing
• Attention to detail
• With HR Experience is advantage.