HR and Admin Assistant

KEY ROLE AND RESPONSIBILITIES:

Admin Tasks

• Maintaining filing systems, databases, and inventory of office supplies.
• Liaise with purchasing department on vendors to ensure the regular supply of office materials and initiate needed office repairs as needed.
• Planning and scheduling meetings, and coordinating travel arrangements. 
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Maintenance and coordination of All Manager’s company car, fleet cards, RFID maintenance of balance.
• Assists in drafts and distribute email, correspondence memos, letters, faxes and forms
• Responsible for the application process of new Globe line and unit for newly hired employees and monthly bills payment requests.

HR Tasks 

• Update the contact list for all employees updated, viber, cellphone numbers and emails.
• Maintain employee 201 records, including hiring, transfers, terminations, and merit increases. 
• Assists in onboarding of new employees including signing of important documents such as contracts, job description and equipment receipts. 
• Conducting office tour to new employees and introducing them to every department, teaching the basics on office supply requests and other needed processes. 
• Providing joining kit, creation of the temporary Identification cards, distribute employee uniforms and enrolling of newly hired employees to biometrics and permanent id card upon regularization.
• Notify departmentally to IT, Admin staff about newly hired employee
• Assists in arranging schedules of orientations, meetings, hr townhalls and events. 
• Initiating the Exit Process for resigned employees on clearance and quit claims. 
• Assist with day-to-day HR operations, such as sorting emails, running reports, and performing other support functions. 

  Qualifications

• A graduate of BS Psychology, Human Resource Management or any related field.
• Fresh Graduates are welcome to apply.
• Good communication skills and great attention to details.
• With knowledge in proper documentations.
• Willingness to travel for work