Job Description
- 1. Assists in Financial Management
- Budgets and Management Reporting
- o Assists in the preparation of management reports and actual against business plan budget,
- as required.
- o Provides reports to the Finance and Administrative Manager
- o Assists in the preparation of cash flow management.
- o Assists in recording and reconciling of expenses against incomes and investments and
- provide regular reports.
- Financial Processing
- o Assists in the processing of accounts payables, obtaining of payment authorities, preparing
- for payment, processing and recording payments, and providing regular creditor reports.
- o Assists in the preparation and sending of invoices to debtors as required, following up
- debtors, maintaining expected payment dates in cash flow spreadsheet, and receiving and
- recording of payments.
- o Assists in regular reconciliations of all bank accounts and credit cards.
- o Assists in the preparation and documentation of accruals.
- o Assists in the maintenance of the Asset Register and Depreciation Schedule
- o Assists in the preparation of the monthly, quarterly, and annual reports including the
- Agency’s financial statements and annual audits with the support of external financial
- consultants, accountants, and auditors.
- Payroll Management
- o Assists in the preparation of payrolls.
- o Assists in the issuance and production of pay slips.
- o Assists in the maintenance of all payroll records.
- o Assists in the processing of leave records and accruals.
- o Assists in the preparation of payroll reconciliations with payment summaries.
- o Assists in supporting all other employer payroll-related requirements.
- 2. Assists in Office and Administrative Management
- Assists in the implementation of contracts pertaining to administrative and logistic support and
- services according to approved terms and conditions.
- Assists in the renovation and repairs of the Agency’s properties and equipment.
- Assists in the coordination with external contractors and government regulatory bodies regarding
- asset security, office maintenance, licenses, and permits.
- Assists in the Agency’s procurement process.
- Assists in risk management, disaster recovery, and contingency planning.
- Assists in assessing, arranging, and reviewing all insurance covers, processing of claims, and
- maintaining of appropriate records.
- 3. Provide regular reports and coordinate with other internal departments.
- 4. Perform other duties as assigned.
- B. Qualifications and Requirements
- 1. Personal Qualities
- Accuracy and attention to detail.
- Enthusiastic ‘can-do’ attitude.
- Commitment to service excellence for both internal and external customers.
- Strong communication and interpersonal skills to foster positive and effective relationships among
- the team.
- Self-motivated, well organized, and able to work in a busy environment.
- Sound problem-solving skills.
- Ability to work independently and as part of a team.
- Willingness to learn new skills.
- Negotiation and conflict resolution skills.
- 2. Qualifications and Education
- Knowledge of accounts receivable/ accounts payable.
- Strong administration skills.
- Knowledge of general bookkeeping procedures.
- Proficient in relevant computer applications, especially Excel.
- 1-3 years accounts receivable/accounts payable and general accounting experience.
- C. Other Details
- Monday to Saturday, 9am to 6pm
- With overtime and holiday pay
- Casual attire
- Medical, Loans, Miscellaneous allowance
Specialization: