Procurement Specialist

Job Title: Procurement Specialist

Program & Department: Royal Victoria Regional Health Centre -> Business Dev & Supply Chain -> Material Management

Type: Regular

Full / Part Time: Full-Time

Salary Plan / Job Grade: $29.51 – $34.57 (NU_03)

Job Summary & Requirements

The Procurement Specialist reports to the Manager of Procurement and Business Development and is responsible for internal procurement support for RVH. You will facilitate the coordination of procurement activities involving Mohawk Medbury Corporation (MMC) ensuring adherence to internal policies and the Broader Public Sector Procurement (BPS) Directive. You will utilize a collaborative process with all clinical departments as well as external vendors to ensure maximum value for RVH and source through proper purchasing practices.

Education:

• Secondary School Diploma
• Post-Secondary Diploma in a related field or Supply Chain Management Diploma or HSCN Certificate, considered an asset.

Experience:

• Related experience within a Healthcare environment
• Strong understanding of the supply chain process
• Proficient with computer requisitioning and reporting systems.
• Proven ability to prioritize and achieve multiple objectives within set time frames.
• Demonstrated ability to make quick assessments to effectively problem solve and establish priorities in a fast-paced environment.
• Advanced computer literacy (Microsoft Office Suite – Excel)
• Superior written and verbal communication skills
• Critical thinking, strategic thinking, and ability to effectively problem solve.
• Exceptional organizational, analytical and planning skills.
• Self-motivated to work independently while demonstrating the ability to work effectively in a team.
• Strong interpersonal skills with experience in customer relationship management
• Demonstrates RVH Values, abides by RVH’s Code of Conduct and is committed to fostering a healthy and positive work environment.
• Ability to work with all levels of the organization.

Responsibilities:

• Providing support to internal end users/requisitioners on the MMC Customer Portal, e-requisition portal, cheque requisitions, employee reimbursements and business forms.
• Complete e-requisitions for RVH capital and small equipment purchases.
• Review planned orders, create requisitions for purchased items, and manage approval process ensuring proper internal purchasing and approval policies have been adhered to.
• Enter approved e-requisitions and purchase orders into the MMC system.
• Facilitate the receiving process for all Pharmacy purchases into the receiving system.
• Facilitate credit card purchases, as required.
• Attend meetings with end users, approvers and discuss process issues/support.
• Facilitate process for reconciling invoice discrepancies.
• Communication with vendor representatives.
• Running reports for open orders, needs receipt, discrepant invoice report, blanket order report, and usage reports for departments.
• Facilitate process for selling or disposal of broken/end of life equipment for RVH.
• Facilitate thermometer exchange program as well as maintaining inventory levels.
• Manage vendor sign in, along with Privacy Policy and Code of Conduct sign offs. Ensure vendors are signing in and out when entering RVH.
• Track order acknowledgement, prepare and communicate shortage and backlog reports, and provide visibility of potential interruptions to internal customers.
• Ensure orders adhere to supplier agreements and contracts; report non-conformances.
• Work directly with RVH Finance and Logistics departments to resolve receiving and invoicing discrepancies.
• Identify opportunities and implement actions to achieve efficiencies.
• Contribute to consolidation, reduction and rationalization of purchases.

Equity & Inclusion
RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally safe workplace.

We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Rights Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.

Accommodations
RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.

We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment at ***********@rvh.on.ca.

If you are interested in this position, please apply online before 11:00 p.m. EST on the Requisition Close Date. If there is no close date listed above, the requisition will remain open until filled.

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